Venue Event Project Coordinator

Encore; San Francisco (CA); On-site; USD 40,000 - 53,000; Full time

Job summary

Encore is seeking a Project Coordinator, Venues to plan and execute small events or parts of larger productions in a dynamic hotel/convention center setting. You will follow Encore’s Production Process, coordinate with sales and operations, and report to a Venue Operations lead to ensure profitable event outcomes.

You will prepare production schedules, manage client meetings, supervise crew leads, and mentor team members in best practices.

Qualifications

• High School Diploma required.
• 3+ years tech experience in the event technology or Broadcast industry.
• 2+ years administrative and customer service experience preferred.
• Strong written and oral communication skills.
• Strong Technical Background.
• Strong Client relationship skills.
• Operational logistics experience.
• Works well under pressure.
• Ability to multitask.
• MS Office experience.
• Ability to read technical diagrams preferred.

Responsibilities

• Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
• Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.
• Review sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs.
• Communicate event execution plan and on-site changes including billing, production schedules and client requests.
• Review all necessary information with crew leads to ensure a successful and profitable event.
• Operate equipment and assist crew as necessary/qualified.
• Mentor Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.
• Assist Venue Operations leaders with completion and analysis of the EPT tool for events as necessary.
• Process Encore post-event items, including review of timesheets, timely processing of invoices and post-show reporting.
• Work with Venue Operations leaders to identify training opportunities for onsite and regional workforce.

Skills

3+ years tech experience

2+ years administrative experience

Strong written and oral communication

Strong client relationship skills

Operational logistics experience

Works well under pressure

Ability to multitask

Read technical diagrams

Education

High School Diploma

Tools

MS Office

Job description

Encore is seeking a Project Coordinator, Venues to plan and execute small events or parts of larger productions in a dynamic hotel/convention center setting. You will follow Encore’s Production Process, coordinate with sales and operations, and report to a Venue Operations lead to ensure profitable event outcomes.

You will prepare production schedules, manage client meetings, supervise crew leads, and mentor team members in best practices.