Venue Event Coordinator: Planning & Execution

Encore; San Francisco (CA); On-site; USD 40,000 - 52,000; Full time

Job summary

Encore, a leader in venue-scale events, seeks a Project Coordinator for Venues to plan and execute small events or portions of larger ones, ensuring profitable delivery by following Encore’s Production Process and Technical Standards.

You will partner with sales and operations to build execution plans and report to a Venue Operations lead, coordinating with hotels and venues in a fast-paced environment.

Qualifications

• High School Diploma required.
• 3+ years tech experience in the event technology or Broadcast industry.
• 2+ years of administrative and customer service experience, preferred.
• Strong written and oral communication skills.
• Strong Technical Background.
• Strong Client relationship skills.
• Operational logistics experience.
• Works well under pressure.
• Ability to multitask.
• MS Office experience.
• Ability to read technical diagrams preferred.

Responsibilities

• Prepare and communicate production schedules, scope, and responsibilities to crew, vendors, and venue.
• Attend client meetings and maintain show files; address client questions.
• Review sales documents to ensure equipment meets client needs.
• Communicate on-site plans and changes; manage billing and schedules.
• Review information with crew leads to ensure profitable events.
• Operate equipment and assist crew as needed.
• Mentor team on event execution and best practices.
• Assist with post-event tasks: timesheets, invoices, reports.
• Identify training opportunities for onsite and regional staff.

Skills

Tech experience

Admin & CS

Communication skills

Technical background

Client relationships

Logistics experience

Under pressure

Multitasking

MS Office

Read diagrams

Education

High School Diploma

Tools

MS Office

Job description

Encore, a leader in venue-scale events, seeks a Project Coordinator for Venues to plan and execute small events or portions of larger ones, ensuring profitable delivery by following Encore’s Production Process and Technical Standards.

You will partner with sales and operations to build execution plans and report to a Venue Operations lead, coordinating with hotels and venues in a fast-paced environment.