AV Event Production Project Coordinator

Encore Global; Coppell (TX); On-site; USD 32,000 - 41,000; Full time

Job summary

Encore Global is seeking a Project Coordinator for Venues to plan and execute events within our production framework. You will collaborate with Sales and Operations to deliver on execution plans and mentor team members in best practices.

This role requires coordinating schedules, communicating with clients, and ensuring on-site success while meeting Encore's standards. You will manage client communications, review technical requirements, and help maintain profitable events by adhering to safety

Qualifications

• 3+ years tech experience in the event technology or broadcast industry.
• 2+ years administrative and customer service experience.
• Strong written and oral communication skills.
• Operational logistics experience.
• Ability to multitask under pressure.

Responsibilities

• Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
• Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.
• Review sales documents to confirm that the equipment and technical positions to ensure they meet client's needs.
• Communicate event execution plan and on-site changes including billing, production schedules and client requests.
• Review all necessary information with crew leads to ensure a successful and profitable event.
• Operate equipment and assist crew as necessary/qualified.
• Mentor Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.
• Assist Venue Operations leaders with completion and analysis of the EPT tool for events as necessary.
• Process Encore post-event items, including review of timesheets, timely processing of invoices and post-show reporting.
• Work with Venue Operations leaders to identify training opportunities for onsite and regional workforce.

Skills

Strong written and oral communication

Strong Technical Background

Client relationship skills

Operational logistics

Multitasking under pressure

MS Office experience

Reading technical diagrams

Education

High School Diploma

Tools

MS Office

Job description

Encore Global is seeking a Project Coordinator for Venues to plan and execute events within our production framework. You will collaborate with Sales and Operations to deliver on execution plans and mentor team members in best practices.

This role requires coordinating schedules, communicating with clients, and ensuring on-site success while meeting Encore's standards. You will manage client communications, review technical requirements, and help maintain profitable events by adhering to safety