Venue Events Project Coordinator

Encore Global; Austin, Northern (TX, KY); Hybrid; USD 72,179,000 - 93,842,000; Full time

Job summary

Encore Global's Project Coordinator, Venues role focuses on planning and executing small events or portions of large ones, ensuring profitable outcomes by following our Production Process and Technical Standards. You will partner with sales and operations to deliver execution plans and report to a Venue Operations lead.

The position requires a high school diploma and 3+ years in event technology or broadcast, with strong communication and client-relations skills, and the ability to multitask in

Qualifications

• High School Diploma required.
• 3+ years tech experience in the event technology or Broadcast industry.
• 2+ years of administrative and customer service experience, preferred.
• Strong written and oral communication skills.
• Strong Technical Background.
• Strong Client relationship skills.
• Operational logistics experience.
• Works well under pressure.
• Ability to multitask.
• MS Office experience.
• Ability to read technical diagrams preferred.

Responsibilities

• Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
• Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.
• Review sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs.
• Communicate event execution plan and on-site changes including billing, production schedules and client requests.
• Review all necessary information with crew leads to ensure a successful and profitable event.
• Operate equipment and assist crew as necessary/qualified.
• Mentor Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.
• Assist Venue Operations leaders with completion and analysis of the EPT tool for events as necessary.
• Process Encore post-event items, including review of timesheets, timely processing of invoices and post-show reporting.
• Work with Venue Operations leaders to identify training opportunities for onsite and regional workforce.

Skills

Tech experience

Administrative experience

Communication skills

Technical background

Client relationships

Operational logistics

Pressure handling

Multitasking

MS Office

Read diagrams

Education

High School Diploma

Tools

MS Office

Job description

Encore Global's Project Coordinator, Venues role focuses on planning and executing small events or portions of large ones, ensuring profitable outcomes by following our Production Process and Technical Standards. You will partner with sales and operations to deliver execution plans and report to a Venue Operations lead.

The position requires a high school diploma and 3+ years in event technology or broadcast, with strong communication and client-relations skills, and the ability to multitask in