Venue Event Coordinator: Lead Planning & On-Site Execution

Encore; Austin (TX); On-site; USD 53,000 - 68,000; Full time

Job summary

Encore is seeking a Project Coordinator, Venues to plan and execute events, ensuring profitable outcomes by following production standards. You will collaborate with sales and operations to deliver on execution plans and report to a Venue Operations lead.

The role requires tech experience in events, administrative skills, and a focus on client needs, with on-site hotel/convention center work and irregular hours.

Qualifications

• Requires a High School Diploma or equivalent.
• 3+ years of tech experience in event tech or broadcast.
• 2+ years admin and customer service experience preferred.
• Strong written and oral communication skills.
• Ability to multitask and work under pressure.

Responsibilities

• Plan and execute small events or parts of larger events.
• Communicate production, labor schedules and execution plans to teams.
• Attend client meetings and manage show files.
• Process invoices, timesheets and post-show reporting.

Skills

Communication skills

Technical background

Client relations

Operational logistics

Multitasking

MS Office

Reading technical diagrams

Education

High School Diploma

Tools

MS Office

Job description

Encore is seeking a Project Coordinator, Venues to plan and execute events, ensuring profitable outcomes by following production standards. You will collaborate with sales and operations to deliver on execution plans and report to a Venue Operations lead.

The role requires tech experience in events, administrative skills, and a focus on client needs, with on-site hotel/convention center work and irregular hours.