Venue Booking Coordinator – Arts & Venues

City and County of Denver; United States; On-site; USD 43,000 - 68,000; Full time

Benefits offered by this job

457B Retirement Plan

PTO 140 hours

12 paid holidays

Personal holiday

Wellness Day

Volunteer day

Medical/Dental/Vision

Job summary

City and County of Denver is seeking a Booking Coordinator to support sales and venue operations at the Denver Performing Arts Complex and McNichol’s Civic Center Building. You will handle contracts, calendars, and client communications, coordinating with Production, Operations, Box Office, and Finance teams.

Requirements include a Bachelor's in Communications, Business Admin, Marketing, or related field and at least three years in event planning or facility management.

Qualifications

• At least 3 years of experience in administrative office support, event planning or hospitality management.
• Bachelor's degree required in Communications, Business Administration, Marketing, or a related field.
• Internal candidates: probationary employees may have different eligibility.

Responsibilities

• Maintain and organize event contract documents, client files, and payment records within internal databases.
• Assist in responding to rental inquiries, preparing rental proposals and estimates, and placing availability holds.
• Maintain CRM or booking software with accurate event details.
• Support the full booking lifecycle by ensuring all contract steps are completed accurately and on time and notifying clients of issues or missing information.
• Work with supervisor to prepare and issue contracts, verify insurance requirements, and confirm client business standing with the Colorado Secretary of State.
• Book and coordinate smaller-sized events in non-theatre spaces.
• Coordinate with internal teams to ensure contract terms are executed.

Skills

Administrative support

Event planning

Hospitality management

Education

Bachelor's Degree in Communications, Business Administration, Marketing, or related field

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Teams

Job description

City and County of Denver is seeking a Booking Coordinator to support sales and venue operations at the Denver Performing Arts Complex and McNichol’s Civic Center Building. You will handle contracts, calendars, and client communications, coordinating with Production, Operations, Box Office, and Finance teams.

Requirements include a Bachelor's in Communications, Business Admin, Marketing, or related field and at least three years in event planning or facility management.