Event Venue Booking Specialist

City and County of Denver; Denver (CO); Hybrid; USD 65,000 - 101,000; Full time

Benefits offered by this job

Pension plan

Paid holidays

PTO

Job summary

City and County of Denver’s Downtown Venues is seeking a Booking Coordinator for the Denver Arts & Venues complex. You will manage event contracts, calendars, rental proposals, and client communications, supporting the sales and programming teams across the Denver Performing Arts Complex and McNichol’s Civic Center Building.

The role requires a bachelor's degree and at least three years of experience in event planning or facility management, plus strong MS Office skills and CRM experience.

Qualifications

• Bachelor's degree required in a relevant field.
• 3 years of experience assisting with event planning, event production, or facility management.
• Proficient in Microsoft Office and CRM systems.

Responsibilities

• Maintain and organize event contract documents, client files, and payment records.
• Respond to rental inquiries, prepare rental proposals, and place availability holds.
• Maintain CRM or booking software with accurate event details.
• Support the full booking lifecycle by ensuring contract steps are completed on time.
• Coordinate with internal teams to ensure contract terms are executed.

Skills

Administrative support

Event planning

Hospitality management

Microsoft Office

Education

Bachelor's degree in Communications, Business Administration, Marketing, or a related field

Tools

CRM software

Job description

City and County of Denver’s Downtown Venues is seeking a Booking Coordinator for the Denver Arts & Venues complex. You will manage event contracts, calendars, rental proposals, and client communications, supporting the sales and programming teams across the Denver Performing Arts Complex and McNichol’s Civic Center Building.

The role requires a bachelor's degree and at least three years of experience in event planning or facility management, plus strong MS Office skills and CRM experience.