Vendor & Sales Operations Specialist

Equiliem; Richardson (TX); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem is seeking an Administrative Assistant II to support the Vendor Direct program from Richardson, TX. The role handles day-to-day tasks such as coordinating with Sales, vendors, and internal teams to fulfill orders, process quotes, and maintain supplier data.

Attention to detail and multi-tasking are essential in a fast-paced environment. The ideal candidate will have SAP experience, strong MS Office skills, and a background in procurement, order management, or related fields.

Qualifications

• At least 1 year of experience in administrative support or related fields.
• Experience with sourcing, purchasing, placing orders, or vendor management is desirable.
• Experience with SAP is preferred.
• Proficiency with Microsoft Office Suite.
• Strong attention to detail and ability to accurately process quotes, purchase orders, invoices, and supplier documentation.

Responsibilities

• Monitor and manage requests from Sales teams related to Vendor Direct products and fulfillment.
• Partner with Sales, suppliers, and internal teams to support bulk, drop-ship, and non-stock fulfillment activities.
• Obtain vendor information, pricing, product details, and required documentation.
• Prepare, process, and communicate accurate quotes to Sales teams.
• Maintain vendor contracts and related documentation.
• Maintain accurate supplier data, product catalog information, pricing, and supporting records.
• Process and review purchase orders, invoices, quotes, and supplier documentation.
• Partner with Supply Chain and other internal teams to research and resolve order discrepancies.
• Track requests and follow up with internal teams and suppliers to ensure timely completion and closeout.
• Maintain accurate records and documentation related to vendor and order activities.
• Manage multiple requests, priorities, and deadlines in a fast-paced environment.
• Assist with other related duties as assigned.

Skills

Administrative support

Customer service

Sales support

Order management

Quoting

Invoicing

Purchasing

Sourcing

Vendor coordination

SAP experience

Education

High school diploma or equivalent

Associate degree in Business or related field

Tools

SAP

Microsoft Office Suite

Job description

Equiliem is seeking an Administrative Assistant II to support the Vendor Direct program from Richardson, TX. The role handles day-to-day tasks such as coordinating with Sales, vendors, and internal teams to fulfill orders, process quotes, and maintain supplier data.

Attention to detail and multi-tasking are essential in a fast-paced environment. The ideal candidate will have SAP experience, strong MS Office skills, and a background in procurement, order management, or related fields.