Office & Facilities Operations Coordinator

Equiliem; Atlanta (GA); On-site; USD 34,440 - 35,817; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem is seeking an Office Coordinator in Atlanta, GA to manage front desk operations, provide administrative support, and coordinate facilities. The role ensures a welcoming environment, handles communications, visits, mail, and vendor relations, and supports leadership with scheduling and office processes.

The ideal candidate has 2–3 years of office operations experience, proficiency in Microsoft Office, and strong organizational and communication skills. A Bachelor’s degree is preferred.

Qualifications

• Minimum of 2 to 3 years of experience in office management, administration, facilities coordination, or business operations.
• Bachelor's degree preferred.
• Experience with administrative and clerical functions.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the first point of contact for visitors, employees, and general office inquiries.
• Greet and direct visitors with a professional and welcoming office experience.
• Answer and route incoming calls, emails, and general inquiries.
• Receive, sort, and distribute mail, packages, and courier deliveries.
• Assist employees with outgoing mail and shipping needs.
• Coordinate office operations and administrative projects.
• Troubleshoot office equipment and coordinate repairs with vendors.
• Maintain office equipment and AV resources.
• Ensure reception areas and meeting spaces remain clean and organized.
• Manage office supply inventory and purchases.
• Coordinate vendor services including cleaning, security, and maintenance.
• Support onboarding by coordinating access, workspace setup, parking, and orientation.
• Schedule meetings and reserve conference rooms.
• Provide technical support for meetings and coordinate with internal teams.
• Maintain employee access records and coordinate office security access.
• Coordinate office events and hospitality activities.
• Process vendor invoices and coordinate with Finance.
• Support leadership with administrative and scheduling duties.
• Maintain office procedures and documentation.

Skills

Front desk

Administrative support

Facilities coordination

Vendor management

Customer service

Education

Bachelor's degree preferred

Tools

Microsoft Office

Scheduling software

Job description

Equiliem is seeking an Office Coordinator in Atlanta, GA to manage front desk operations, provide administrative support, and coordinate facilities. The role ensures a welcoming environment, handles communications, visits, mail, and vendor relations, and supports leadership with scheduling and office processes.

The ideal candidate has 2–3 years of office operations experience, proficiency in Microsoft Office, and strong organizational and communication skills. A Bachelor’s degree is preferred.