Vendor Relations & P2P Specialist

Grant County Public Utility District; Ephrata (WA); On-site; USD 45,000 - 69,000; Full time

Job summary

Grant PUD is seeking a Supply Chain Category Specialist to manage the procure-to-pay lifecycle, vendor onboarding, data governance, and payment support. You will serve as the primary vendor contact and coordinate with Procurement, Accounts Payable and business stakeholders to ensure accurate records and timely processing.

The role requires an associate degree (or equivalent experience), two years in procurement or related field, and familiarity with ERP systems such as ProcureWare, GP, Dynamics

Qualifications

• Associate degree in business or related field, or equivalent experience.
• Two years of procurement, supply chain, vendor management, accounts payable, contract administration, or related business support experience.
• Experience using ERP/procurement platforms such as ProcureWare, Great Plains (GP), Dynamics 365, SAP, Oracle.

Responsibilities

• Serve as the primary day-to-day point of contact for vendors, providing responsive support, maintaining professional relationships, and facilitating clear communication throughout the vendor lifecycle.
• Coordinate vendor onboarding, including collecting, reviewing, validating, and processing required documentation; guide vendors through requirements and notify appropriate stakeholders upon successful setup.
• Establish, maintain, validate, and update vendor records throughout the vendor lifecycle within the ERP and related supplier management systems, ensuring completeness, accuracy, and compliance with established governance standards, procedures, and internal controls prior to activation or modification.
• Process vendor account changes, including contact, banking, tax, and organizational information; ensure records are complete and accurate, and coordinate required validation of banking information with Accounting.
• Research, track, and facilitate resolution of vendor payment and invoice inquiries, including payment status, discrepancies, missing documentation, processing exceptions, and delays in coordination with Accounts Payable and other stakeholders.
• Provide purchase order coordination support by confirming vendor receipt and acknowledgment, coordinating with vendors and internal stakeholders on order details, delivery expectations, and documentation, and assisting with routine PO discrepancies or communication gaps.
• Provide administrative support for vendor and contract-related requirements, including insurance documentation, prevailing wage requirements, safety plans, and other required documentation.
• Coordinate vendor compliance, safety, and onboarding requirements and training; communicate and reinforce adherence to requirements related to invoicing, documentation, procurement policies and procedures, and doing business with Grant.
• Coordinate vendor-related activities and information across Procurement, Accounts Payable, Accounting, Contract District Representatives, Risk, Security, and other business stakeholders; escalate issues to the Procurement Supervisor or Contract District Representatives as appropriate.
• Identify recurring vendor issues, process gaps, and opportunities to reduce rework and improve data quality, responsiveness, payment performance, and the vendor experience; participate in ERP testing, implementation, training, data conversion, and process improvement initiatives.

Skills

Customer service

Relationship management

Communication

Analytical thinking

Problem solving

Organizational skills

Time management

Vendor management

Education

Associate degree in business or related field

Experience in lieu of degree

Tools

ProcureWare

Great Plains

Dynamics 365

SAP

Oracle

Job description

Grant PUD is seeking a Supply Chain Category Specialist to manage the procure-to-pay lifecycle, vendor onboarding, data governance, and payment support. You will serve as the primary vendor contact and coordinate with Procurement, Accounts Payable and business stakeholders to ensure accurate records and timely processing.

The role requires an associate degree (or equivalent experience), two years in procurement or related field, and familiarity with ERP systems such as ProcureWare, GP, Dynamics