Procurement & P2P Specialist | Vendor Onboarding

ITAC; Chester, Northern (VA, KY); Hybrid; USD 60,000 - 68,000; Full time

Benefits offered by this job

Health, Vision, and Dental Insurance

401k & ESOP

Life Insurance

Short & Long-Term Disability

Sick Time Off

Paid Time Off

Paid Holidays

Employee Assistance Program

Tuition Reimbursement

Professional Development

Wellness Program

Mentorship Program

Safety Incentive Program

24/7 Chaplain Care

Job summary

ITAC seeks a Procurement Specialist to support its procurement operations, including P2P invoice discrepancy resolution and vendor/subcontractor onboarding. You will work closely with Procurement, Project Management, Accounts Payable, Finance, vendors, and internal stakeholders to ensure accurate, timely, and well-documented transactions.

Ideal candidates have a college degree or related experience and at least 1 year in procurement or subcontract administration, with strong attention to detail

Qualifications

• College degree or related experience in business, supply chain, contracts management, construction management, accounting or related field.
• Minimum 1 year experience in procurement, purchasing, construction project support, subcontract administration, accounts payable, vendor management, or related industrial construction support preferred.
• Experience with P2P, ERP, project accounting, procurement, or vendor management systems preferred.

Responsibilities

• Own the investigation and resolution of P2P invoice discrepancies, including pricing, quantity, PO value, receiving, tax, duplicate invoice, and documentation issues.
• Reconcile invoices to Purchase Orders, Subcontracts, receiving records, and supporting documentation and coordinate corrective actions through closure.
• Support month-end and year-end closeout by prioritizing aged and outstanding invoice discrepancies.
• Coordinate Vendor/Subcontractor registration and onboarding, including collection and review of W-9, ACH, insurance, licensing, prequalification, and other required documentation.
• Maintain accurate vendor records, registration status, and supporting documentation within ITAC systems.
• Prepare and issue Purchase Orders and support Subcontract and procurement administration in accordance with ITAC procedures.
• Support RFP/RFQ activities, quotation review, vendor communication, expediting, and procurement reporting as assigned.
• Support P2P system utilization, user assistance, workflow questions, process improvements, and related training initiatives.
• Monitor compliance with Procurement policies, procedures, approvals, and contractual requirements.

Skills

Attention to detail

Accountability

Communication skills

Discrepancy investigation

MS Office

P2P/ERP systems

Multitasking

Vendor coordination

Education

College degree or related experience

Tools

ERP systems

Procurement software

Job description

ITAC seeks a Procurement Specialist to support its procurement operations, including P2P invoice discrepancy resolution and vendor/subcontractor onboarding. You will work closely with Procurement, Project Management, Accounts Payable, Finance, vendors, and internal stakeholders to ensure accurate, timely, and well-documented transactions.

Ideal candidates have a college degree or related experience and at least 1 year in procurement or subcontract administration, with strong attention to detail