Supply Chain Category Specialist

Grant County Public Utility District; Ephrata (WA); On-site; USD 45,000 - 69,000; Full time

Job summary

Grant PUD is seeking a Supply Chain Category Specialist to manage the procure-to-pay lifecycle, vendor onboarding, data governance, and payment support. You will serve as the primary vendor contact and coordinate with Procurement, Accounts Payable and business stakeholders to ensure accurate records and timely processing.

The role requires an associate degree (or equivalent experience), two years in procurement or related field, and familiarity with ERP systems such as ProcureWare, GP, Dynamics

Qualifications

• Associate degree in business or related field, or equivalent experience.
• Two years of procurement, supply chain, vendor management, accounts payable, contract administration, or related business support experience.
• Experience using ERP/procurement platforms such as ProcureWare, Great Plains (GP), Dynamics 365, SAP, Oracle.

Responsibilities

• Serve as the primary day-to-day point of contact for vendors, providing responsive support, maintaining professional relationships, and facilitating clear communication throughout the vendor lifecycle.
• Coordinate vendor onboarding, including collecting, reviewing, validating, and processing required documentation; guide vendors through requirements and notify appropriate stakeholders upon successful setup.
• Establish, maintain, validate, and update vendor records throughout the vendor lifecycle within the ERP and related supplier management systems, ensuring completeness, accuracy, and compliance with established governance standards, procedures, and internal controls prior to activation or modification.
• Process vendor account changes, including contact, banking, tax, and organizational information; ensure records are complete and accurate, and coordinate required validation of banking information with Accounting.
• Research, track, and facilitate resolution of vendor payment and invoice inquiries, including payment status, discrepancies, missing documentation, processing exceptions, and delays in coordination with Accounts Payable and other stakeholders.
• Provide purchase order coordination support by confirming vendor receipt and acknowledgment, coordinating with vendors and internal stakeholders on order details, delivery expectations, and documentation, and assisting with routine PO discrepancies or communication gaps.
• Provide administrative support for vendor and contract-related requirements, including insurance documentation, prevailing wage requirements, safety plans, and other required documentation.
• Coordinate vendor compliance, safety, and onboarding requirements and training; communicate and reinforce adherence to requirements related to invoicing, documentation, procurement policies and procedures, and doing business with Grant.
• Coordinate vendor-related activities and information across Procurement, Accounts Payable, Accounting, Contract District Representatives, Risk, Security, and other business stakeholders; escalate issues to the Procurement Supervisor or Contract District Representatives as appropriate.
• Identify recurring vendor issues, process gaps, and opportunities to reduce rework and improve data quality, responsiveness, payment performance, and the vendor experience; participate in ERP testing, implementation, training, data conversion, and process improvement initiatives.

Skills

Customer service

Relationship management

Communication

Analytical thinking

Problem solving

Organizational skills

Time management

Vendor management

Education

Associate degree in business or related field

Experience in lieu of degree

Tools

ProcureWare

Great Plains

Dynamics 365

SAP

Oracle

Job description

Closing Date to Apply: October 15th, 2026 @ 5 pm PST

Salary: $32.34 -$50.44 hourly.

Midpoint: $41.39 hourly.

Grant PUD posts the full hourly range for each position. The midpoint is provided as a reference point and is not a guaranteed starting pay. Starting pay is based on job-related factors such as qualifications, experience, skills, internal alignment, and organizational needs. Most new hires are typically placed between the minimum and midpoint of the range.

Applicants meeting minimum qualifications may undergo further evaluation based on preferred qualifications and other job-related criteria. Only the most qualified candidates will be referred for further consideration.

Benefits: This link below will provide you with Grant PUD’s benefit that may be available if hired, different employee types are eligible for different benefits.

Grant PUD — Unified Insurance Program (uip-wa.org)

Grant County PUD will conduct a background check after a contingent offer of employment has been made, if selected for this position.

The District may use the applicant pool and results from this recruitment to fill additional vacancies in the same classification for up to six (6) months following the recruitment closing date, consistent with District policy and applicable law.

Position Summary

Under general supervision, the Supply Chain Category Specialist supports the procure-to-pay (P2P) lifecycle, coordinating vendor onboarding, data and relationship management, payment and purchase order (PO) support, compliance, and issue resolution. Serving as the primary day-to-day vendor contact, the VMS promotes a positive vendor experience while supporting Procurement Officers and District Representatives and coordinating with Procurement, Accounts Payable (AP), and business stakeholders.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Serve as the primary day-to-day point of contact for vendors, providing responsive support, maintaining professional relationships, and facilitating clear communication throughout the vendor lifecycle.
• Coordinate vendor onboarding, including collecting, reviewing, validating, and processing required documentation; guide vendors through requirements and notify appropriate stakeholders upon successful setup.
• Establish, maintain, validate, and update vendor records throughout the vendor lifecycle within the ERP and related supplier management systems, ensuring completeness, accuracy, and compliance with established governance standards, procedures, and internal controls prior to activation or modification.
• Process vendor account changes, including contact, banking, tax, and organizational information; ensure records are complete and accurate, and coordinate required validation of banking information with Accounting.
• Research, track, and facilitate resolution of vendor payment and invoice inquiries, including payment status, discrepancies, missing documentation, processing exceptions, and delays in coordination with Accounts Payable and other stakeholders.
• Provide purchase order coordination support by confirming vendor receipt and acknowledgment, coordinating with vendors and internal stakeholders on order details, delivery expectations, and documentation, and assisting with routine PO discrepancies or communication gaps.
• Provide administrative support for vendor and contract-related requirements, including insurance documentation, prevailing wage requirements, safety plans, and other required documentation.
• Coordinate vendor compliance, safety, and onboarding requirements and training; communicate and reinforce adherence to requirements related to invoicing, documentation, procurement policies and procedures, and doing business with Grant.
• Coordinate vendor-related activities and information across Procurement, Accounts Payable, Accounting, Contract District Representatives, Risk, Security, and other business stakeholders; escalate issues to the Procurement Supervisor or Contract District Representatives as appropriate.
• Identify recurring vendor issues, process gaps, and opportunities to reduce rework and improve data quality, responsiveness, payment performance, and the vendor experience; participate in ERP testing, implementation, training, data conversion, and process improvement initiatives.
• In this position, if needed to operate a GPUD vehicle for business purposes, please refer to Vehicle/Asset Usage Policy, IS-TA-POL-001.
• Demonstrated commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD / IBEW Local 77 Code of Excellence. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
• Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & Procedures.
• In this position, if needed to operate a GPUD vehicle for business purposes, please refer to the Vehicle/Asset Usage Policy, IS-TA-POL-001.
• Actively participate in all aspects of our safety program, including but not limited to:
• Following all safety policies and procedures.
• Alerting supervisors and coworkers to unsafe or hazardous working conditions.
• Reporting any safety incidents or close calls within 24 hours to your supervisor.
• Accepting feedback from supervisors and coworkers regarding your own safety performance

Required Qualifications (Education And Experience, License, And/or Certification)

• Associate degree in business or related field, or one (1) additional year of relevant experience in lieu of degree.
• Two (2) years of experience in procurement, supply chain, vendor management, accounts payable, contract administration, or a related business support function, including responsibility for data quality, data stewardship, or data governance activities.
  
  

Preferred Qualifications (Education And Experience, License, And/or Certification)

• Bachelor’s degree in Supply Chain Management, Business Administration, Finance, Accounting, Procurement, or a related field
• One (1) year of experience using ERP, financial, procurement, and/or contract lifecycle management systems.
• Experience using ProcureWare, Great Plains (GP), Dynamics 365, SAP, Oracle, or similar ERP/procurement platforms.
• Experience in public utility or government related environment.
  
  

Other Knowledge, Skills & Abilities

Knowledge

• Working knowledge of customer service, data integrity, internal controls, and continuous improvement principles.
  
  

Skills

• Strong customer service and relationship management skills.
• Effective verbal and written communication, collaboration, and interpersonal skills.
• Strong organizational, prioritization, and time-management skills.
• Strong analytical and problem-solving skills with attention to detail and accuracy.

Abilities

• Ability to exercise sound judgment, work independently within established policies and procedures, and appropriately escalate issues.
• Ability to build effective working relationships and collaborate across functional areas.
• Ability to manage competing priorities and adapt to changing processes, systems, and business needs while maintaining quality and responsiveness.

Physical Requirements

• Position may be eligible for hybrid work arrangement: Yes No
• Majority of work is performed in a standard office setting.
• Will perform work onsite at the locations of the assigned Business Units
• Typical shift of employees in this position: 9 hours 10 hours
• For a full list of requirements, the applicant/incumbent should refer to the Physical Capacity Evaluation (PCE). The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas.