Vendor Onboarding & Office Operations Associate

Solomon Page; Tampa (FL); Hybrid; USD 70,000 - 77,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Direct deposit

Commuter benefits

Job summary

Solomon Page is seeking a Vendor Management Associate & Office Administrative Coordinator to support daily office operations and the vendor lifecycle, primarily aiding the Chief Accounting Officer and Vendor Management Team. The role combines onboarding, policy enforcement, risk review, and event coordination in a hybrid Tampa office.

The ideal candidate has 2–3 years in office/vendor management, a bachelor’s in a related field, and strong communication.

Qualifications

• Bachelor's degree required.
• 2–3 years in office and vendor management, procurement, or related discipline.
• Strong understanding of third‑party risk management frameworks and information security principles.
• Requires 3–5 days per week on-site in a fast-paced office environment with regular interaction across all levels of staff.
• Excellent written and verbal communication skills; ability to present complex risk topics to diverse audiences.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities.

Responsibilities

• Office Operations Support: support day-to-day administrative operations and office management functions to ensure a productive and well-organized work environment.
• Manage office supply inventory and coordinate procurement of supplies and equipment.
• Facilitate onboarding of new employees, including workspace setup, access provisioning, and orientation materials.
• Coordinate with building management, vendors, and service providers on facility matters.
• Prepare and distribute correspondence, memos, reports, and presentation materials as directed by leadership.
• Provide dedicated administrative and clerical support to the Chief Accounting Officer.
• Process and track expense reports for the CAO, ensuring accuracy and timely submission.
• Serve as main contact for internal staff and external parties on behalf of the CAO.
• Support planning and execution of corporate events and company-wide initiatives.
• Vendor Management – Supplier Onboarding & Lifecycle Management: collaborate with CISO, DFS Officer, Vendor Management Team, business users, and vendors to review vendor relationships and renewals.
• Administer and maintain the ProcessUnity Third-Party Risk Management (TPRM) platform.
• Manage vendor onboarding workflows within ProcessUnity with required compliance and privacy docs.
• Monitor workflow progress and follow up with stakeholders for timely approvals.
• Review vendor risk assessments for completeness and accuracy.
• Coordinate collection and review of SOC reports, DPAs, security questionnaires, and privacy impact assessments.
• Maintain vendor records in ProcessUnity.
• Support audit requests by compiling documentation and system evidence.
• Provide training to internal users on ProcessUnity workflows and policy requirements.
• Serve as liaison between business units and privacy/compliance teams on vendor risk.

Skills

Office management

Vendor management

Procurement

Third party risk

Communication

Organization

Education

Bachelor's degree in Business Administration, Risk Management, or related field

Tools

ProcessUnity

Microsoft Office

Job description

Solomon Page is seeking a Vendor Management Associate & Office Administrative Coordinator to support daily office operations and the vendor lifecycle, primarily aiding the Chief Accounting Officer and Vendor Management Team. The role combines onboarding, policy enforcement, risk review, and event coordination in a hybrid Tampa office.

The ideal candidate has 2–3 years in office/vendor management, a bachelor’s in a related field, and strong communication.