Vendor Accounts Associate

Confidential; Coraopolis (Allegheny County); On-site; USD 42,000 - 52,000; Full time

Job summary

Confidential seeks a Correspondence Associate to support vendor accounts, research invoices, and resolve payments. You will review POs, shipping documents, and proofs of delivery, identifying shortages and discrepancies as they arise.

The role emphasizes strong attention to detail, organization, and communication in a high-volume environment. A Bachelor's in business/finance/accounting is preferred, with entry-level AP experience welcomed.

Qualifications

• Bachelor’s degree in Business, Finance, Accounting, or related field preferred.
• Entry-level experience or internship in AP, invoice processing, retail, inventory, receiving, or vendor support preferred.
• Basic to intermediate Excel and Outlook skills.
• Strong attention to detail, organization, communication, and problem-solving skills.
• Ability to manage multiple tasks in a high-volume environment.

Responsibilities

• Manage vendor accounts and open/past-due invoices
• Review POs, shipping documents, receiving records, and proof of delivery
• Identify invoice shortages and discrepancies
• Resolve invoice and payment issues with vendors and internal teams
• Maintain accurate records and follow up until issues are resolved
• Support merchandise payables and short-pay disputes

Skills

Detail oriented

Organization

Communication

Problem solving

Multitasking

Excel

Outlook

Education

Bachelor’s degree in Business, Finance, Accounting, or related field

Tools

Excel

Outlook

Job description

Correspondence Associate to support vendor accounts, invoice research, and payment resolution.

Responsibilities:

• Manage vendor accounts and open/past-due invoices
• Review POs, shipping documents, receiving records, and proof of delivery
• Identify invoice shortages and discrepancies
• Resolve invoice and payment issues with vendors and internal teams
• Maintain accurate records and follow up until issues are resolved
• Support merchandise payables and short-pay disputes

Requirements:

• Bachelor’s degree in Business, Finance, Accounting, or related field preferred
• Entry-level experience or internship in AP, invoice processing, retail, inventory, receiving, or vendor support preferred
• Basic to intermediate Excel and Outlook skills
• Strong attention to detail, organization, communication, and problem-solving skills
• Ability to manage multiple tasks in a high-volume environment