Vendor Operations Coordinator

Liquid Environmental Solutions Corporation; Irving (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Liquid Environmental Solutions Corporation is seeking a Vendor Operations Coordinator to manage day-to-day vendor coordination, resolve service issues, and follow up on operational tasks. You will act as a liaison between external vendors and internal teams, ensuring services are executed accurately and issues are resolved efficiently.

The role requires strong judgment, system fluency, and the ability to multitask in a fast-paced, vendor-dependent environment, with independence in daily duties

Qualifications

• 3–5 years of vendor coordination or related operations role.
• Experience working with external vendors or service providers.
• Strong problem-solving and prioritization skills.
• Ability to manage multiple priorities in a fast-paced, high-volume environment.
• Attention to data accuracy and accountability for records.
• Professional communication with vendors and internal teams.

Responsibilities

• Serve as primary contact for vendors on service execution and issue resolution.
• Provide timely updates on risks, blockers, and status to leadership.
• Assist with vendor issues and problem solving.
• Maintain records across multiple systems for data integrity.
• Process and reconcile vendor invoices; support month-end close.
• Use Excel and internal systems to prioritize service requests.
• Communicate professionally with vendors and internal stakeholders.

Skills

Vendor coordination

Operations support

Logistics

Procurement support

Prioritization

Communication

Education

Associate's degree or equivalent

Bachelor's degree in Business/Operations (preferred)

Tools

CRM Reports

Excel

Outlook

Sourcing tools

Job description

The Vendor Operations Coordinator supports the Preferred Partner Vendors department by owning day-to-day vendor coordination, service issue resolution, and operational follow-up activities. This role serves as a key liaison between external vendors and internal teams, ensuring services are executed accurately, issues are resolved efficiently, and vendor performance meets expectations.

This position requires strong judgment, systems fluency, and the ability to manage multiple priorities in a fast-paced, vendor-dependent environment. The Vendor Operations Coordinator operates with a high degree of independence while escalating complex or contractual matters appropriately.

Essential Functions

• Serves as a primary point of contact for vendors regarding service execution, delays, and issue resolution
• Provides timely updates on risks, blockers, and status changes to leadership without requiring follow-up requests
• Assists with vendor issues and problem solving
• Demonstrated abilities using all partner systems
• Trained in sourcing tools, beginning to source for new vendors
• Demonstrates ownership of vendor breakout escalations by driving resolution and escalating appropriately when necessary.
• Investigates recurring vendor or service issues to identify root causes and recommend operational improvements
• Maintains accurate records across multiple systems to ensure data integrity and operational visibility
• Working knowledge of CRM Reports to query and resolve issues within main system. Utilize spreadsheet downloads for prioritization
• Processes and reconciles vendor service invoices, supporting month-end close and vendor payment activities
• Utilize Excel and internal systems to prioritize service requests, track outstanding issues, and manage workload
• Communicates professionally with vendors and internal stakeholders via phone and email
• Supports internal customer service needs during time-sensitive or emergency situations
• Assists with reporting, summaries, and documentation related to vendor performance and service trends
• Provides timely notice for planned absences and PTO requests to support team coverage
• Participates actively in team meetings and contribute ideas for process improvements and efficiency gains

Employment Experience and Skills

• 3-5 years of experience in vendor coordination, operations support, logistics, procurement support, or a related operational role
• Demonstrated experience working directly with external vendors or service providers
• Strong problem-solving skills with the ability to evaluate situations, prioritize actions, and make sound decisions
• Proven ability to manage multiple priorities in a fast-paced, high-volume environment
• High attention to detail and accountability for data accuracy and follow-through
• Strong communication skills with the ability to maintain professionalism during escalations or urgent situations
• Proficiency with Microsoft Office Suite, particularly Excel and Outlook

Education Requirements

• Associate's degree or equivalent work experience preferred
• Bachelor's degree in Business, Operations, Supply Chain, or a related field is a plus but not required
• General office environment
• Long periods of sitting
• Some light lifting and bending as required

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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