Vendor Data & Invoicing Specialist - Onsite

Aston Carter; Holly Springs (MS); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Job summary

Aston Carter is seeking a Vendor Management Specialist to support key industrial accounts onsite in Holly Springs, MS. You will collect, enter, and analyze vendor data, generate performance reports, handle invoices, and provide responsive customer support in a structured office setting.

The role emphasizes accurate data handling, strong communication, and collaboration with internal teams to optimize vendor processes.

Qualifications

• Proven experience in vendor management or a closely related administrative or support role.
• Strong customer service skills with the ability to handle inbound calls professionally.
• Accurate and efficient data entry skills with high attention to detail.
• Proficiency with Microsoft Office, including Excel for data entry and basic analysis.
• Solid computer skills and comfort working with various software applications.
• Experience with invoice processing and related administrative tasks.
• Effective verbal and written communication skills.
• Ability to analyze data and present findings in a clear and structured manner.

Responsibilities

• Collect, organize, and maintain vendor-related data for key industrial accounts.
• Perform accurate and timely data entry into internal systems and spreadsheets.
• Analyze vendor data to identify trends, discrepancies, and opportunities for improvement.
• Prepare and deliver clear reports on vendor performance and related metrics.
• Manage day-to-day vendor interactions and support vendor management processes.
• Handle inbound calls and provide professional customer service and support.
• Process invoices and ensure that information is complete, accurate, and properly recorded.
• Use Microsoft Office tools, particularly Excel, to manage data and create reports.
• Collaborate with internal teams to resolve vendor, data, and invoice-related issues.
• Maintain organized administrative records and documentation for vendor accounts.

Skills

Vendor management

Customer service

Data entry

Data analysis

Verbal communication

Written communication

Tools

Microsoft Excel

Microsoft Office

Job description

Aston Carter is seeking a Vendor Management Specialist to support key industrial accounts onsite in Holly Springs, MS. You will collect, enter, and analyze vendor data, generate performance reports, handle invoices, and provide responsive customer support in a structured office setting.

The role emphasizes accurate data handling, strong communication, and collaboration with internal teams to optimize vendor processes.