Vendor Data & Compliance Specialist

Associa; Richardson (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Associa in Richardson, TX seeks a Vendor Data Coordinator to support vendor management, tax and IRS/1099 administration, and compliance across the organization. This role focuses on maintaining accurate vendor information and documentation, and delivering customer-focused solutions that improve operational efficiency.

Responsibilities include maintaining vendor records, supporting compliance activities, and collaborating with internal and external stakeholders to provide timely, accurate

Qualifications

• 1–3 years of relevant vendor administration or related experience.
• Experience in customer-facing roles.
• Strong interpersonal and communication skills.
• Ability to balance multiple priorities in a fast-paced environment.
• Proactive, detail-oriented and collaborative.

Responsibilities

• Collaborate with business partners and cross-functional teams to deliver efficient and effective customer solutions and services.
• Contribute ideas and recommendations as an active member of a collaborative team environment.
• Assist in the creation, maintenance, and administration of the corporate repository for vendor tax and IRS documentation.
• Perform daily, monthly, and quarterly vendor compliance activities to ensure data accuracy and regulatory adherence.
• Maintain and update vendor information and records to ensure accuracy and completeness.
• Review vendor documentation and follow established processes and procedures to support vendor setup and maintenance.
• Participate in departmental and enterprise-wide projects as assigned.
• Maintain positive and professional relationships with customers and stakeholders.
• Identify opportunities to improve processes and operational efficiency.
• Perform other duties and responsibilities as assigned.

Skills

Analytical skills

Communication

Time management

Detail-oriented

Customer service

Team collaboration

Tools

Microsoft Excel

Microsoft Outlook

MS Office

Job description

Associa in Richardson, TX seeks a Vendor Data Coordinator to support vendor management, tax and IRS/1099 administration, and compliance across the organization. This role focuses on maintaining accurate vendor information and documentation, and delivering customer-focused solutions that improve operational efficiency.

Responsibilities include maintaining vendor records, supporting compliance activities, and collaborating with internal and external stakeholders to provide timely, accurate