Data Specialist

Associa; Richardson (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Associa is seeking a Data Specialist to support vendor management, tax and IRS/1099 administration, and Master Data Management across the organization. The role emphasizes data accuracy, regulatory adherence, and collaboration with internal and external stakeholders to drive operational efficiency.

The ideal candidate will have 3–5 years of experience, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment, while leveraging Microsoft-based tools

Qualifications

• 3–5 years of professional experience in a mid-sized to large organization.
• Experience in customer-facing or stakeholder-focused roles with ability to communicate objectives and solutions.
• Strong interpersonal skills to collaborate across departments.
• Ability to translate complex information into clear, concise communications.
• Ability to balance multiple priorities in a fast-paced environment.

Responsibilities

• Collaborate with business partners and cross-functional teams to deliver customer solutions and services.
• Contribute ideas as an active team member.
• Assist in creating and maintaining the corporate repository for vendor tax and IRS documentation.
• Perform daily, monthly, and quarterly vendor compliance activities for data accuracy and regulatory adherence.
• Support Master Data Management (MDM) operations and data governance processes.
• Participate in departmental and enterprise-wide projects as assigned.
• Maintain positive relationships with customers and stakeholders.
• Perform other duties as assigned.
• Work with Microsoft-based applications and tools; understand database integration concepts and basic SQL Server query language.
• Demonstrate strong project management and organizational skills.
• Show strong verbal and written communication skills.
• Be self-motivated, proactive, detail-oriented, and able to work independently or in a team.
• Demonstrate excellent time management and ability to prioritize multiple tasks.
• Exhibit strong analytical and problem-solving abilities focused on process improvement.
• Adapt quickly to changing business needs and technology platforms.

Skills

Vendor management

Data governance

Analytical thinking

Communication skills

Time management

Independent worker

Tools

SQL Server

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The Data Specialist plays a key role in supporting vendor management, tax and IRS/1099 administration, Master Data Management (MDM), and business process automation initiatives across the organization. This position is responsible for ensuring vendor compliance, managing MDM-related activities, and providing exceptional customer support through regular interaction with internal and external stakeholders. Data Specialists contribute to innovative, customer-focused solutions that enhance operational efficiency and drive business productivity.

Responsibilities include, but are not limited to:

• Collaborate with business partners and cross-functional teams to deliver efficient and effective customer solutions and services.
• Contribute ideas and recommendations as an active member of a collaborative team environment.
• Assist in the creation, maintenance, and administration of the corporate repository for vendor tax and IRS documentation.
• Perform daily, monthly, and quarterly vendor compliance activities to ensure data accuracy and regulatory adherence.
• Support Master Data Management (MDM) operations and data governance processes.
• Participate in departmental and enterprise-wide projects as assigned.
• Maintain positive and professional relationships with customers and stakeholders.
• Perform other duties and responsibilities as assigned.
• Working knowledge of Microsoft-based applications, platforms, technologies, and tools.
• Understanding of database integration concepts and basic SQL Server query language.
• Proficient project management and organizational skills.
• Strong verbal, written, interpersonal, and customer service communication skills.
• Self-motivated, proactive, detail-oriented, and capable of working independently as well as collaboratively within a team environment.
• Excellent time management skills with the ability to prioritize multiple tasks and meet critical deadlines.
• Strong analytical and problem-solving abilities with a focus on process improvement and operational efficiency.
• Ability to adapt quickly to changing business needs and technology platforms.

Requirements

Education and Experience:

• Minimum of 3 to 5 years of professional experience in a mid-sized to large organization with 100+ employees.
• Demonstrated experience working in customer-facing or stakeholder-focused roles, with the ability to effectively communicate business objectives, context, and solutions to diverse audiences.
• Strong interpersonal skills with the ability to build relationships and collaborate across departments and organizational levels.
• Proven ability to translate complex information into clear, concise, and actionable communications.
• Experience balancing multiple priorities in a fast-paced business environment while maintaining a high level of accuracy and professionalism.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.