Vendor Coordinator - Facilities Maintenance at Modern Construction Services Charlotte, NC

Modern Construction Services; Charlotte (NC); On-site; USD 28,413 - 40,467; Full time

Benefits offered by this job

Annual profit sharing

Medical, vision, and dental insurance

FSA/HSA

Life insurance

Disability insurance

Voluntary life insurance

401(k)

Job summary

Modern Construction Services in Charlotte, NC, is seeking a proactive Vendor Coordinator to support nationwide facilities maintenance operations. You will source, qualify, onboard, and manage skilled tradespeople and subcontractors, ensuring timely service delivery and rigorous documentation.

The role emphasizes strong vendor relationships, organization, and cross-department collaboration in a fast-paced environment.

Qualifications

• Experience sourcing and coordinating vendors, preferably for facilities maintenance.
• Strong written and verbal communication and exceptional organization.
• Familiarity with vendor management systems and CRM tools.
• Ability to multitask across departments and manage priorities.
• Knowledge of COI, W9, licensing compliance is a plus.

Responsibilities

• Identify and recruit qualified subcontractors and vendors.
• Collaborate with Facilities Management to prioritize vendor needs.
• Evaluate vendor qualifications including licenses and insurance.
• Manage end-to-end onboarding: review applications, collect documents, process.
• Maintain vendor records in systems and foster relationships with existing vendors.
• Ensure documentation is current and compliant (COIs, W9s, certifications).
• Coordinate daily with departments to ensure seamless vendor integration.
• Utilize mobile tech to access systems and manage tasks.

Skills

Vendor sourcing

Communication

Organizational skills

CRM/Vendor management systems

Data manipulation (Excel, SQL, Tableau

Compliance knowledge (COI, W9)

Tools

CRMs

Job description

Vendor Coordinator - Facilities Maintenance job at Modern Construction Services. Charlotte, NC.

Modern Construction Services serves a variety of businesses and clients nationwide, managing and scheduling construction and maintenance needs, renovations, upfits, and a wide range of tasks like electrical repairs, plumbing issues, HVAC maintenance, janitorial, and emergency repairs.

We are seeking a proactive and detail-oriented Vendor Coordinator to join our team in support of clients across the country.

This role is essential in sourcing, qualifying, and onboarding skilled tradespeople and subcontractors to support maintenance and repair services across various client locations.

The rate of pay is $25.00/hour and is full-time, non-exempt, and eligible for overtime pay.

The ideal candidate thrives in a fast-paced environment, excels at building relationships, and is highly organized.

Requirements

• Identify and recruit qualified subcontractors and vendors through online research, networking, and outbound communication.
• Collaborate with Facilities Management to prioritize vendor needs based on client and geographic requirements.
• Evaluate vendor qualifications including licensing, insurance, tax documentation, labor rates, and service availability.
• Manage the end-to-end onboarding process, including application review, document collection, and processing.
• Maintain accurate vendor records in work order and vendor management systems.
• Foster strong relationships with existing vendors through regular check-ins and support.
• Ensure all vendor documentation (COIs, W9s, certifications) is current and compliant with company standards.
• Coordinate daily with multiple departments to ensure seamless vendor integration and service delivery.
• Utilize mobile technology (laptops, tablets, smartphones) to manage tasks and access systems.

Skills Required

• Experience in vendor sourcing, recruiting, or coordination—preferably in facilities maintenance or a related field.
• Strong communication and organizational skills.
• Proficiency with vendor management systems and CRMs.
• Ability to multitask and manage priorities across departments.
• Knowledge of data manipulation and analysis (Excel, SQL, Python, Tableau) is a plus.
• Knowledge of compliance requirements (COI, W9, licensing) is a plus.

Benefits

• Annual profit sharing.
• Medical, vision, and dental.
• Flexible Spending Account (FSA), Health Saving Account (HSA).
• Employer-paid Basic Term Life Insurance, Short- and Long-term disability insurance.
• Voluntary supplemental life insurance.
• 401(k).

The preferred candidate will live in the Charlotte metro area.

Relocation is not offered.