Facilities Coordinator

SGS Consulting; Carrollton (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

SGS Consulting in Carrollton, TX seeks an experienced Facility Coordinator to oversee day-to-day operations, coordinate service requests, and manage vendor relationships. The role requires 2–3 years in building services, a basic understanding of mechanical systems, and strong organizational and customer-service skills.

You will maintain records, assist with access procedures, and support site safety and security across multiple office locations.

Qualifications

• High School Diploma or equivalent.
• Valid Driver's License.
• 2–3 years of building services or facilities-related experience.
• Technical understanding of mechanical systems.
• Proficiency in MS Office and general computer applications.
• Experience creating reports, completing forms, tracking invoices, and managing work orders.
• Excellent organizational, communication, and customer service skills.
• Ability to interact effectively with internal teams, external vendors, contractors, and management.

Responsibilities

• Handle building-related requests, service inquiries, and facility concerns.
• Coordinate and follow up on work orders, ensuring issues are communicated and resolved efficiently.
• Liaise with internal departments, management, vendors, and contractors to support daily facility operations.
• Coordinate and oversee office service vendors while maintaining positive working relationships.
• Monitor general site cleanliness and report maintenance or facility-related concerns.
• Assist with visitor badges and access procedures in accordance with established guidelines.
• Promote site security awareness and coordinate related activities with security management.
• Perform basic furniture assembly and other low-skill facility support tasks when required.
• Maintain departmental records, files, invoices, work orders, and other business documentation.
• Prepare reports, track service requests, and provide administrative and clerical support.
• Maintain professional relationships with employees, management, vendors, and external service providers.

Skills

Customer service

Communication

Organizational skills

Time management

Education

High School Diploma

Tools

MS Office

Job description

Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM (1-hour lunch break)

Positions Available: 1

Travel: Up to 20% (local travel may be required)

Job Summary:

We are seeking an experienced and organized Facility Coordinator to oversee day-to-day facility operations, coordinate building service requests, manage vendor relationships, and provide general administrative and site support.

The ideal candidate will have 2–3 years of experience in building services or facilities coordination, a basic understanding of mechanical systems, and strong customer service and organizational skills.

Key Responsibilities

• Handle building-related requests, service inquiries, and facility concerns in a timely and professional manner.
• Coordinate and follow up on work orders, ensuring issues are communicated and resolved efficiently.
• Liaise with internal departments, management, vendors, and contractors to support daily facility operations.
• Coordinate and oversee office service vendors while maintaining positive working relationships.
• Monitor general site cleanliness and report maintenance or facility-related concerns.
• Assist with visitor badges and access procedures in accordance with established guidelines.
• Promote site security awareness and coordinate related activities with security management.
• Perform basic furniture assembly and other low-skill facility support tasks when required.
• Maintain departmental records, files, invoices, work orders, and other business documentation.
• Prepare reports, track service requests, and provide administrative and clerical support.
• Maintain professional relationships with employees, management, vendors, and external service providers.

Required Qualifications

• High School Diploma or equivalent is required.
• Valid Driver's License is required.
• Minimum of 2–3 years of building services or facilities-related experience.
• Technical understanding of mechanical systems.
• Basic knowledge of office operations, administrative procedures, and facility coordination.
• Proficiency in MS Office and general computer applications.
• Experience creating reports, completing forms, tracking invoices, and managing work orders.
• Excellent organizational, communication, and customer service skills.
• Ability to interact effectively with internal teams, external vendors, contractors, and management.

Preferred Qualifications

• Trade school education or relevant technical training is desirable.
• Previous experience coordinating facility maintenance requests, vendor services, and building operations.

Additional Information

• Business casual dress code.
• Local driving may be required to visit nearby office locations and coordinate with vendors or contractors.
• Must be comfortable supporting multiple departments and handling various facility-related requests.