Vendor Compliance & Onboarding Specialist

The Facilities Group; Tampa (FL); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

401(k) matching

PTO

Paid Holidays

Job summary

The Facilities Group, based in Tampa, FL, is seeking a Vendor Governance Coordinator to support its nationwide ISP network. You will manage onboarding, review contracts, ensure insurance coverage, and maintain vendor records.

You’ll act as a key liaison between vendors, operations teams, and internal stakeholders to reduce risk and improve efficiency. This in-office role requires strong organization, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Operations, Risk Management, Legal Studies, Supply Chain, or related field preferred; equivalent work experience may be considered.
• Minimum of 2-3 years of experience in vendor management, compliance, contract administration, onboarding, insurance verification, risk management, or related administrative field preferred.
• Knowledge of vendor onboarding, third-party risk management, insurance compliance, or facilities services operations is highly preferred.
• Experience reviewing contracts, vendor agreements, insurance certificates, or compliance documentation is highly preferred.
• Strong understanding of administrative processes, records management, and document control practices.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.

Responsibilities

• Manage the end-to-end onboarding process for Independent Service Providers (ISPs) and maintain documentation.
• Review contracts, agreements, and onboarding documentation for completeness and compliance.
• Coordinate and monitor vendor insurance compliance across all brands and subsidiaries.
• Serve as primary contact for vendor compliance, insurance, and onboarding inquiries.
• Maintain accurate vendor records, certifications, and contractual files.
• Partner with Operations, Vendor Relations, Client Success Teams, Brand Leadership, and brokers to facilitate activation and ongoing compliance.
• Conduct routine audits of vendor documentation and monitor renewal requirements.
• Track onboarding metrics and generate reports on compliance and vendor performance.
• Manage multiple projects and deadlines with high accuracy.
• Support special projects and compliance initiatives as assigned.

Skills

Microsoft Office

CRM systems

Vendor management

Contract management

Compliance

Research & analysis

Documentation

Communication

Education

Bachelor's degree

Associate's degree

Tools

CRM systems

Contract management software

Vendor management systems

Excel

Outlook

Word

Job description

The Facilities Group, based in Tampa, FL, is seeking a Vendor Governance Coordinator to support its nationwide ISP network. You will manage onboarding, review contracts, ensure insurance coverage, and maintain vendor records.

You’ll act as a key liaison between vendors, operations teams, and internal stakeholders to reduce risk and improve efficiency. This in-office role requires strong organization, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.