Vendor Sourcing & Onboarding Specialist

The Facilities Group National; Tampa (FL); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health

Vision

Life

401k

Vacation

Job summary

The Facilities Group National in Tampa, FL is seeking a Vendor Sourcing Specialist to manage the end-to-end vendor intake and onboarding process. This role owns the VRF process from intake through fulfillment, partners with Operations on markets needing vendor support, and leads onboarding and follow-up with vendors.

You will collaborate with Vendor Governance to keep the Master Vendor List current, manage vendor communications, and support new client rollouts.

Qualifications

• Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook.

Responsibilities

• Own intake, management, and action on the Vendor Request Form (VRF), ensuring vendor needs are addressed accurately and on time.
• Partner with Operations to identify markets and territories where additional vendor support is needed.
• Lead vendor outreach and onboarding, guiding new vendors through the setup process at TFG National.
• Follow up within 45 days to confirm that new vendors have been assigned work, escalating as needed.
• Work with Vendor Governance to ensure the Master Vendor List is accurate and kept up to date.
• Manage mass communications to vendors through the Vendor Relations distribution list.
• Serve as a resource for vendors, directing them to the appropriate departments within TFG National.
• Assist with vendor coverage and readiness in support of new client rollouts.
• Apply vendor negotiation skills to support favorable terms and vendor relationships.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, Outlook).
• Janitorial Operational knowledge or background preferred.
• Strong time management skills with the ability to meet tight deadlines.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage relationships with vendors.
• Proactive, self-motivated, and capable of taking the initiative.
• Excellent verbal and written communication skills.
• Able to work independently or as part of a team to complete tasks.
• Health
• Vision
• Life
• 401k
• Vacation

Skills

Microsoft Office

Job description

The Facilities Group National in Tampa, FL is seeking a Vendor Sourcing Specialist to manage the end-to-end vendor intake and onboarding process. This role owns the VRF process from intake through fulfillment, partners with Operations on markets needing vendor support, and leads onboarding and follow-up with vendors.

You will collaborate with Vendor Governance to keep the Master Vendor List current, manage vendor communications, and support new client rollouts.