Vendor Compliance & Onboarding Specialist

The-Facilities-Group-1; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

401(k) matching

PTO

Paid Holidays

Job summary

The Facilities Group in Tampa, FL is seeking a meticulous Vendor Governance Coordinator for an in-office role. You will manage ISP onboarding, verify contracts, and ensure insurance compliance across our nationwide vendor network, while maintaining precise records and supporting cross-functional teams.

Ideal candidates bring 2–3 years in vendor management or contract administration, strong Excel and CRM skills, and excellent communication.

Qualifications

• Associate's or Bachelor's degree preferred; equivalent work experience considered.
• 2-3+ years in vendor management, compliance, onboarding, or contract administration.
• Knowledge of vendor onboarding, third-party risk, and insurance compliance preferred.
• Experience reviewing contracts and insurance documents is highly valued.
• Strong records management and documentation practices.

Responsibilities

• Own end-to-end onboarding for Independent Service Providers (ISPs) and maintain documentation.
• Review contracts and onboarding docs for completeness and compliance.
• Coordinate vendor insurance compliance across brands and subsidiaries.
• Serve as primary contact for vendor compliance inquiries and support.
• Maintain accurate vendor records and certifications in systems.
• Collaborate with Operations, Vendor Relations, Client Success, and brokers.
• Conduct routine audits of vendor documentation and renewal requirements.
• Track onboarding metrics and support reporting on vendor performance.

Skills

Vendor management

Compliance

Contract administration

Onboarding

Insurance verification

CRM systems

Microsoft Excel

Communication skills

Attention to detail

Project coordination

Bilingual English/Spanish

Education

Bachelor's degree in Business Administration

Tools

CRM systems

Contract management software

Vendor management software

Job description

The Facilities Group in Tampa, FL is seeking a meticulous Vendor Governance Coordinator for an in-office role. You will manage ISP onboarding, verify contracts, and ensure insurance compliance across our nationwide vendor network, while maintaining precise records and supporting cross-functional teams.

Ideal candidates bring 2–3 years in vendor management or contract administration, strong Excel and CRM skills, and excellent communication.