Vendor Governance Manager

The Facilities Group; Tampa (FL); Hybrid; USD 68,000 - 83,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

401(k) matching

PTO

Paid Holidays

Job summary

The Facilities Group in Tampa, FL, is seeking a Vendor Governance Manager to lead onboarding, compliance, and governance for a nationwide ISP network. You will drive program development, risk controls, and reporting, collaborating with Legal, Operations, and senior leadership.

You will manage the vendor lifecycle, ensure insurance/licensing compliance, design dashboards, and mentor coordinators in a fast-growing, multi-brand environment.

Qualifications

• Bachelor's degree in Business Administration, Risk Management, Operations, Legal Studies, Supply Chain, Finance, or related field preferred; equivalent experience considered.
• Minimum of 5-7 years in vendor management, compliance, contract administration, onboarding, procurement, risk management, or related operations.
• Minimum of 2 years of leadership, supervisory, project leadership, or program management experience.
• Experience supporting a multi-brand, multi-location, or nationwide service organization.
• Experience within janitorial, facilities management, maintenance, field services, franchising, or outsourced services industries.
• Strong knowledge of contract administration, insurance compliance, vendor lifecycle management, and risk mitigation practices.
• Advanced Excel and Microsoft Office proficiency, including reporting, analysis, and dashboard creation.
• Experience working with CRM, vendor management, compliance, contract lifecycle management, or workflow automation systems.

Responsibilities

• Lead the strategy, administration, and continuous improvement of the vendor governance program across a nationwide network of ISPs.
• Oversee onboarding, compliance monitoring, insurance verification, documentation management, and contract administration.
• Develop, implement, and improve vendor governance policies, procedures, and controls.
• Identify process improvements to increase efficiency and strengthen compliance controls.
• Monitor vendor compliance performance and develop dashboards, KPIs, and reports.
• Lead internal audits and reviews to ensure adherence to policies and regulatory requirements.
• Collaborate with Legal, Operations, Vendor Relations, Client Success, Risk, and leadership to address compliance concerns and take corrective actions.
• Oversee vendor documentation systems and ensure data accuracy and integrity.
• Develop training materials and operating procedures for vendor governance processes.
• Support strategic initiatives, acquisitions, integrations, and expansion efforts.

Skills

Leadership

Vendor governance

Risk management

Process improvement

Stakeholder management

Analytical skills

Project management

Bilingual English/Spanish

Education

Bachelor's degree in Business Administration, Risk Management, Operations, Legal Studies, Supply Chain, Finance, or related field

Tools

Excel

CRM systems

Contract lifecycle management (CLM) systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Manager Tampa, FL, US

Salary: $75,000.00 Annually

Who We Are:

The Facilities Group (TFG), headquartered in Tampa, FL, is the fastest-growing janitorial and facility services provider in the United States. With nearly $1 billion in revenue and a portfolio of 18 different brands, we are revolutionizing the industry by delivering top-notch experience to our clients across various industries. Founded just four years ago, we have rapidly scaled our operations while maintaining our entrepreneurial spirit. Our culture thrives on innovation, grit, and a relentless drive to build something incredible. As we continue to expand, we are looking for passionate, results-driven individuals to join our team and contribute to our mission of elevating spaces for a healthier, safer, and cleaner tomorrow.

Our principle of providing best in class service not only guides how we treat our clients but is also the foundation of our company culture. We understand the importance of maintaining an exciting culture for our employees and believe in creating an empowering professional environment with a sense of community and opportunity.

What You Will Be Doing:

As a Vendor Governance Manager, you will lead the strategy, administration, and continuous improvement of The Facilities Group's vendor governance program across our nationwide network of Independent Service Providers (ISPs). You will oversee vendor onboarding, compliance, insurance verification, contract administration, and governance processes while ensuring alignment with organizational standards and risk management objectives. Working closely with Operations, Vendor Relations, Legal, Finance, Client Success, and executive leadership, you will develop scalable processes, drive vendor compliance initiatives, and promote operational excellence across all TFG brands. This role is ideal for a proactive leader who thrives on building programs, improving processes, mitigating risk, and driving accountability within a rapidly growing organization.

This is a hybrid position based out of our office in Tampa, FL.

Lead and oversee all vendor governance functions, including onboarding, compliance monitoring, insurance verification, documentation management, and contract administration.

Manage the organization's Independent Service Provider (ISP) onboarding program, ensuring consistent standards, efficiency, and compliance across all TFG brands.

Develop, implement, and continuously improve vendor governance policies, procedures, controls, and best practices.

Identify process improvement opportunities that enhance efficiency, reduce administrative burden, and strengthen compliance controls.

Establish and maintain vendor compliance frameworks to mitigate organizational, contractual, operational, and financial risk.

Ensure vendor insurance, licensing, certifications, and contractual requirements remain current and compliant with company standards.

Serve as the primary escalation point for complex vendor compliance, onboarding, documentation, and contractual issues.

Assist with the development, implementation, and continuous improvement of vendor governance policies, procedures, and best practices.

Partner with Legal, Operations, Vendor Relations, Client Success, Risk Management, and executive leadership to evaluate compliance concerns and implement corrective actions.

Monitor vendor compliance performance and develop reporting dashboards, scorecards, and key performance indicators (KPIs) to support operational decision-making.

Analyze vendor onboarding, compliance, and performance data to identify trends, risks, bottlenecks, and opportunities for improvement.

Lead internal audits and compliance reviews to ensure adherence to company policies and regulatory requirements.

Drive process improvement initiatives that increase efficiency, improve vendor experience, strengthen compliance controls, and support organizational scalability.

Oversee vendor documentation management systems and ensure data accuracy, integrity, and consistency.

Develop training materials, documentation standards, and operating procedures for vendor governance processes.

Collaborate with leadership to support strategic initiatives, acquisitions, integrations, and operational expansion efforts.

Manage departmental projects, priorities, and performance objectives while ensuring timely completion of key deliverables.

Supervise, coach, and develop Vendor Governance Coordinators and other support personnel as assigned.

Prepare executive-level reporting and provide recommendations regarding vendor risk, compliance trends, and program effectiveness.

Support additional governance, compliance, risk management, or operational initiatives as assigned.

Vendor Governance Manager Requirements & Qualifications

Bachelor's degree in Business Administration, Risk Management, Operations, Legal Studies, Supply Chain, Finance, or a related field preferred; equivalent experience considered.

Minimum of 5-7 years of experience in vendor management, compliance, contract administration, onboarding, procurement, risk management, or related business operations functions.

Minimum of 2 years of leadership, supervisory, project leadership, or program management experience preferred.

Experience supporting a multi-brand, multi-location, or nationwide service organization.

Experience within janitorial, facilities management, maintenance, field services, franchising, or outsourced services industries.

Demonstrated experience building, managing, or improving vendor governance, compliance, onboarding, or third-party risk programs.

Strong knowledge of contract administration, insurance compliance, vendor lifecycle management, and risk mitigation practices.

Experience developing policies, procedures, governance standards, and operational controls.

Advanced Excel and Microsoft Office proficiency, including reporting, analysis, and dashboard creation.

Experience working with CRM, vendor management, compliance, contract lifecycle management, or workflow automation systems.

Strong analytical and business process improvement capabilities.

Ability to interpret complex documentation, identify risks, and develop scalable solutions.

Excellent organizational and project management skills with the ability to balance multiple priorities and deadlines.

Strong leadership, coaching, and team development skills.

Exceptional communication, presentation, and stakeholder management abilities.

High degree of professionalism, discretion, integrity, and accountability.

Ability to influence cross-functional teams and drive results in a fast-paced, growth-oriented environment.

Bilingual English/Spanish skills are a plus.

Vendor Governance Manager Benefits:

• Health Insurance
• Life Insurance
• 401(k) matching
• PTO
• Paid Holidays

The Facilities Group and its Subsidiaries are committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it’s about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.

Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of The Facilities Group to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The Facilities Group also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the HR Business Services Center 813-425-1985.