Vendor Compliance & Audit Coordinator

East Bay Community Action Program; East Providence (RI); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical coverage

Retirement plan with employer match

Paid time off and holidays

Professional development

Job summary

East Bay Community Action Program is seeking a Vendor Compliance Coordinator in East Providence to monitor vendor performance, maintain documentation, and support risk management across the supply base. You will coordinate due diligence, track contract requirements, and engage internal teams to ensure records are accurate and audit-ready.

This role requires strong organizational skills, attention to detail, and comfort working with data and people.

Qualifications

• 3–7 years in vendor management, procurement, compliance, contracts administration, operations coordination, or related field.
• Experience with contracts, insurance certificates, tax forms, and certifications.
• Familiarity with compliance, risk management, or audit processes is a plus.
• Comfort using Microsoft Office or Google Workspace; ERP systems are an advantage.

Responsibilities

• Oversee review, documentation, and processing of all vendor transactions per LIHEAP requirements for timely benefit administration.
• Coordinate collection, verification, and tracking of fuel delivery tickets and vendor docs to keep audit-ready records.
• Maintain data entry and reconciliation within LIHEAP and agency systems matching household records and funding sources.
• Monitor vendor activity, grant utilization, and multi-year balances ensuring proper allocations and documentation.
• Lead weekly invoicing and payment processing with complete supporting docs and timely approvals.
• Produce reports on vendor activity, outstanding tickets, delivery trends, payment status, and compliance metrics.
• Provide guidance to program staff and vendors on documentation standards and data accuracy.
• Support audits and monitoring visits by compiling records and improving vendor communication and workflows.

Skills

Organisational skills

Attention to detail

Communication

Data analysis

Vendor management

Policy interpretation

Collaboration

Education

Bachelor's degree in business, procurement, or related field

Tools

Microsoft Office

Google Workspace

Vendor management systems

ERP systems

Job description

East Bay Community Action Program is seeking a Vendor Compliance Coordinator in East Providence to monitor vendor performance, maintain documentation, and support risk management across the supply base. You will coordinate due diligence, track contract requirements, and engage internal teams to ensure records are accurate and audit-ready.

This role requires strong organizational skills, attention to detail, and comfort working with data and people.