Vendor Compliance & Onboarding Specialist

DiGeronimo Companies; Brecksville (OH); Vor Ort; USD 52.000 - 70.000; Vollzeit

Benefits dieser Stelle

Weekly Competitive Pay

Medical

Dental

Vision

FSA & HSA

Life Insurance + Optional Family Life

Short-term and Long-term Disability

Wellness Incentive Program

Paid Holidays and PTO

401(k) + Company match

Tuition Reimbursement

Family-owned and operated since 1956

Zusammenfassung

Independence Excavating, Inc. is seeking a Vendor Coordinator to coordinate and maintain vendor documentation and compliance throughout onboarding and project phases.

You will monitor certificates, insurance, safety, and regulatory requirements and act as the primary contact for vendors before and during projects. The role supports multiple departments, tracks documentation, and ensures vendors are properly documented, compliant, and authorized.

Qualifikationen

• 2+ years of experience in construction administration, project coordination, vendor management, subcontract administration, compliance, or a related field preferred.
• Experience in the civil construction industry is preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects, vendors, and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to follow up with vendors regarding outstanding requirements.
• Proficiency with Microsoft Office, particularly Excel and Outlook.

Aufgaben

• Assist all departments with the New Vendor Setup process, ensuring all required documentation and information is received, reviewed, and complete prior to establishing the vendor in company systems.
• Review, track, and maintain Certificates of Insurance and Workers’ Compensation documentation for all active subcontractors and suppliers.
• Coordinate the OCIP/CCIP enrollment process for subcontractors and suppliers, when required, ensuring all enrollment documentation is completed and submitted per project requirements.
• Track and maintain subcontractor Performance and Payment Bonds, ensuring bonds are received, documented, current, and accessible throughout the project.
• Review vendor payment documentation to ensure all lien waivers, affidavits, and supporting documents are complete prior to processing.
• Perform vendor invoice and payment audits in accordance with project and contract requirements.
• Review subcontractor Certified Payrolls for completeness, accuracy, and compliance with project requirements.
• Assist the Pre-Construction Department with the vendor pre-qualification program.
• Assist the Contract Administrator with creating and tracking Subcontracts and Purchase Orders.
• Assist Project Managers with subcontractor and supplier performance reviews.
• Assist Project Managers with subcontractor and supplier project closeout documentation.
• Other duties as assigned by manager in support of company operations and project requirements.

Kenntnisse

Organizational skills

Project coordination

Communication skills

Vendor follow-up

Attention to detail

Independence

Tools

Procore

Spectrum

Microsoft Excel

Outlook

Jobbeschreibung

Independence Excavating, Inc. is seeking a Vendor Coordinator to coordinate and maintain vendor documentation and compliance throughout onboarding and project phases.

You will monitor certificates, insurance, safety, and regulatory requirements and act as the primary contact for vendors before and during projects. The role supports multiple departments, tracks documentation, and ensures vendors are properly documented, compliant, and authorized.