Remote Vendor & Contracts Coordinator

Salute Mission Inc.; United States; Remote; USD 63,000 - 77,000; Full time

Benefits offered by this job

Company holidays

Floating holidays

PTO

Health, dental, vision insurance

401(k) with employer match

HSA

Gym discounts

Job summary

Salute Mission Inc. is seeking a Vendor Coordinator to manage onboarding, compliance, and contract activities for our vendor ecosystem. You will liaise between internal teams and external partners to ensure timely onboarding, accurate documentation, and alignment with customer scopes.

You will drive NDA and VMSA processes, maintain vendor files, and support procurement, sales, and finance in contract-related tasks while upholding data integrity and performance metrics.

Qualifications

• Bachelor’s degree in business administration, accounting, legal studies, finance, or a related area of study.
• 2+ years of experience in vendor management, procurement coordination, or supply chain operations.
• Knowledge of Salesforce, OneNote, Smartsheet and DocuSign.
• Advanced knowledge of Microsoft Office applications, including MS Excel, Outlook, (etc.)
• Familiarity with strategic sourcing processes.
• Experience working in facilities management, critical facilities, or data centers.

Responsibilities

• Coordinate vendor onboarding, including contract setup, compliance documentation, and system integration.
• Facilitating NDA and VMSA execution via DocuSign to required signers.
• Strong knowledge of contracts review including redlines and negotiations.
• Tracking tasks and monitoring incoming requests both internal and external.
• Collaborate with sales, procurement, operations, and finance teams to ensure clear understanding of contracts, MSAs, SOWs, and timelines.
• Maintain accurate vendor records in our systems and ensure data integrity.
• Identify opportunities to improve vendor relationships.
• Maintain folders that contain vendor information, including contact details, services offered, and performance records.
• Track and report on purchase orders and vendor invoicing activity as part of vendor management processes.
• Supports all department contracts, including the administration of a contract repository and expiration tracker.
• Evaluate requests for vendor relationships from internal stakeholders, guide them through the standard framework for vendor onboarding, and provide comparative analysis to support a well-informed contract awarding process without bias.
• Works with applicable Account Coordinator/Finance Team to review and align payable and receivables with active vendor contracts, ensuring tracking and communication between Vendor Management and Finance.
• Assist site team with budgeting and forecasting activities by providing current data via trackers and historical documents.
• Be a resource for site teams on contract procedures, concepts, policies, and changes to the same as it relates to vendor management.

Skills

Vendor management

Procurement coordination

Supply chain operations

Communication skills

Organization

Education

Bachelor's degree in business/related field

Tools

Salesforce

OneNote

Smartsheet

DocuSign

MS Excel

Job description

Salute Mission Inc. is seeking a Vendor Coordinator to manage onboarding, compliance, and contract activities for our vendor ecosystem. You will liaise between internal teams and external partners to ensure timely onboarding, accurate documentation, and alignment with customer scopes.

You will drive NDA and VMSA processes, maintain vendor files, and support procurement, sales, and finance in contract-related tasks while upholding data integrity and performance metrics.