Vehicle Title & Document Processing Specialist

Cox Enterprises, Inc.; Tolleson (AZ); On-site; USD 23,000 - 34,000; Full time

Benefits offered by this job

Paid time off

Holiday pay

Job summary

Cox Automotive is seeking a Doc Prep Agent to accurately process and manage vehicle titles and related documents within Titles & Records. The role supports internal teams, dealerships, and partners to maintain smooth workflow and high-quality service.

The position requires attention to detail, data entry accuracy, and proficiency with Microsoft Office. Regular shifts are Monday through Friday between 7AM and 5PM, in Tolleson, AZ, United States.

Qualifications

• Strong attention to detail and accuracy in data entry and document handling.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Strong organizational, communication, and customer service skills.
• Ability to work in a fast-paced, deadline-driven production environment.

Responsibilities

• Review and process vehicle title documents in accordance with state and federal regulations.
• Verify supporting documentation (e.g., odometer statements, reassignment forms, powers of attorney).
• Enter, update, and maintain title information in internal systems with high accuracy.
• Ensure all documentation is complete, compliant, and properly recorded.
• Process, sort, and distribute incoming mail.
• Prepare vehicle titles and associated documents for scanning.
• Scan, verify, and associate documents to barcoded folders in the system.
• Operate mail processing equipment and maintain scanning equipment.
• Organize workspace and maintain document accuracy and security.
• File and maintain documents in a secured vault repository.
• Retrieve documents and folders as needed.
• Audit and maintain title inventory accuracy.
• Ensure proper record retention and document tracking procedures are followed.
• Prepare outgoing title shipments and print waybills.
• Coordinate release and shipment of vehicle titles to clients.

Skills

Attention to detail

Data entry accuracy

Customer service

Organizational skills

Communication

Education

High School Diploma/GED

Tools

Outlook

Word

Excel

Job description

Cox Automotive is seeking a Doc Prep Agent to accurately process and manage vehicle titles and related documents within Titles & Records. The role supports internal teams, dealerships, and partners to maintain smooth workflow and high-quality service.

The position requires attention to detail, data entry accuracy, and proficiency with Microsoft Office. Regular shifts are Monday through Friday between 7AM and 5PM, in Tolleson, AZ, United States.