Titles & Records Clerk — Detail‑Driven Document Specialist

Manheim Dallas-Fort Worth; Tolleson (AZ); On-site; USD 23,000 - 34,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Bereavement leave

Time off to vote

Jury duty leave

Volunteer time off

Military leave

Parental leave

Job summary

Cox Automotive seeks a Doc Prep Agent to accurately process vehicle titles and related documents within Titles & Records. You will verify documents, update title info, and maintain inventory to support internal teams and clients. The role requires attention to detail and high accuracy in a fast-paced environment.

Regular hours Monday–Friday between 7 AM and 5 PM, on-site in Tolleson, AZ. The position offers entry-level growth with benefits and a supportive team. EOE.

Qualifications

• High School Diploma or GED required.
• Minimal prior experience preferred (<2 years).
• Experience with title processing, automotive administration or clerical work is a plus.
• Strong attention to detail and accuracy in data entry and document handling.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Able to work in a fast-paced, deadline-driven production environment.
• Strong organizational, communication, and customer service skills.

Responsibilities

• Review and process vehicle title documents in accordance with state and federal regulations.
• Verify supporting documentation (odometer statements, reassignment forms, powers of attorney).
• Enter, update, and maintain title information in internal systems with high accuracy.
• Ensure all documentation is complete, compliant, and properly recorded.
• Process, sort, and distribute incoming mail.
• Prepare vehicle titles and associated documents for scanning.
• Scan, verify, and associate documents to barcoded folders in the system.
• Operate mail processing equipment and maintain scanning equipment.
• Organize workspace and maintain document accuracy and security.
• File and maintain documents in a secured vault repository.
• Retrieve documents and folders as needed.
• Audit and maintain title inventory accuracy.
• Ensure proper record retention and document tracking procedures are followed.
• Prepare outgoing title shipments and print waybills.
• Coordinate release and shipment of vehicle titles to clients.

Skills

Attention to detail

Data entry

Organizational skills

Communication skills

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Cox Automotive seeks a Doc Prep Agent to accurately process vehicle titles and related documents within Titles & Records. You will verify documents, update title info, and maintain inventory to support internal teams and clients. The role requires attention to detail and high accuracy in a fast-paced environment.

Regular hours Monday–Friday between 7 AM and 5 PM, on-site in Tolleson, AZ. The position offers entry-level growth with benefits and a supportive team. EOE.