Vehicle Recon & Documentation Coordinator

Cox Enterprises; Houston (TX); On-site; USD 23,000 - 34,000; Full time

Job summary

Cox Enterprises is seeking an Recon Admin Specialist II to manage administrative workflows for retail vehicle operations in the Houston area. You will track vehicle statuses across recon systems, ensure accurate data from approval to delivery, and handle essential documentation such as plates and registrations.

The role involves coordinating with inspectors, estimators, and lot operations to meet tight timelines, serving as the main contact for retail clients, and maintaining auditable records.

Qualifications

• High school diploma/GED with 3 years of administrative or coordination experience.
• Equivalent combination of education and experience considered.

Responsibilities

• Update and track vehicle statuses in retail/recon systems.
• Enter and maintain accurate vehicle data from approval to delivery-ready status.
• Manage vehicle documentation including plates, registration, and gate passes.
• Coordinate with inspectors, estimators, mechanics, and lot operations to meet timelines.
• Act as point of contact for retail clients on status updates and documentation.
• Monitor units pending approval and follow up to prevent delays.
• Support onboarding of new retail accounts and communicate workflow requirements.
• Maintain organized records for audits, compliance, and reporting.
• Assist leadership with reports, tracking logs, and administrative follow-ups.
• Identify opportunities to improve processes and workflows.

Skills

Administrative experience

Coordination

MS Office

Customer service

Education

High school diploma or GED

Tools

MS Office

Job description

Cox Enterprises is seeking an Recon Admin Specialist II to manage administrative workflows for retail vehicle operations in the Houston area. You will track vehicle statuses across recon systems, ensure accurate data from approval to delivery, and handle essential documentation such as plates and registrations.

The role involves coordinating with inspectors, estimators, and lot operations to meet tight timelines, serving as the main contact for retail clients, and maintaining auditable records.