Recon Admin Specialist II

CAI Cox Automotive Corp Svcs., LLC; Houston (TX); On-site; USD 23,000 - 34,000; Full time

Benefits offered by this job

Paid time off

Holidays

Health insurance

401(k)

Job summary

Cox Automotive is hiring an Recon Admin Specialist II to support vehicle operations. You will manage admin processes, system updates, and documentation to keep recon moving from approval to delivery-ready. Strong communication and accurate data handling are essential in a fast-paced, team-focused environment.

Work is on-site with a flexible compensation plan, including potential incentives. The role emphasizes cross-team coordination with retail clients and operations to meet timelines and

Qualifications

• High school diploma/GED with 3 years of admin/coordination experience.
• Auction or dealership experience preferred (3 years).
• Strong written and verbal communication and interpersonal skills.
• Solid computer skills; proficient with Internet and MS Office.
• Ability to adapt in a fast-paced, changing team environment.

Responsibilities

• Update and track vehicle statuses in retail and recon systems (e.g., RPP).
• Enter and maintain accurate vehicle data from approval through delivery-ready status.
• Manage vehicle documentation: plates, registration, insurance, and gate passes.
• Coordinate with inspectors, estimators, mechanics, and lot operations to meet timelines.
• Serve as primary contact for retail clients on status updates and documentation.

Skills

Administrative support

Data entry

Customer service

MS Office

Education

High school diploma or GED

Job description

Company Cox Automotive - USA Job Family Group Vehicle Operations Job Profile Vehicle Operations Support Specialist II Management Level Individual Contributor Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day Compensation Hourly base pay rate is $16.59 - $24.86/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Job Description

The Recon Admin Specialist II plays a key role in keeping retail vehicle operations on track by managing administrative processes, system updates, and critical documentation. This position supports the efficient flow of vehicles through recon, approval, and completion while ensuring accuracy, compliance, and clear communication across teams and with retail clients.

What You’ll Do

• Update and track vehicle statuses in retail and recon systems (e.g., RPP)
• Enter and maintain accurate vehicle data from approval through delivery‑ready status
• Manage vehicle documentation, including plates, registration, insurance, and gate passes
• Coordinate with inspectors, estimators, mechanics, and lot operations to meet timelines
• Serve as a point of contact for retail clients on status updates and documentation
• Monitor units pending approval and follow up to prevent delays
• Support onboarding of new retail accounts and communicate workflow requirements
• Maintain organized records for audits, compliance, and reporting
• Assist leadership with reports, tracking logs, and administrative follow‑ups
• Identify opportunities to improve processes and workflows

Qualifications

• Minimum A high school diploma/GED and 3 years of experience in a related field of administrative or coordination functions (or an equivalent combination of education and experience).
• Preferred 3 years of Auction experience or 2 - 4 years of dealership experience is strongly preferred.
• Previous experience in sales support role desired.
• Effective communication (written and verbal) and interpersonal skills are required.
• Ability to work in a high-performance, fast-paced team environment.
• Solid computer skills, including the ability to use Internet and MS Office effectively.
• Ability to adapt to and work effectively within a constantly changing environment.
• Excellent customer service and problem-solving skills are required.
• Ability to sit or stand for prolonged periods of time.
• Ability to perform repetitive tasks, and manual dexterity.
• Vision abilities required include close, distance, and depth perception.

Work Environment: Constant exposure to outdoor weather conditions. Moderate noise level. 85% outdoors / 15% indoors (admin duties)

Drug Testing To be employed in this role, you’ll need to clear a pre‑employment drug test. Cox Automotive does not currently administer a pre‑employment drug test for marijuana for this position. However, we are a drug‑free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Benefits

• Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year.
• Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
• Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO).

For more details on what benefits you may be offered, visit our benefits page.

About Us

Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry‑leading dealer‑facing companies like vAuto and Manheim, all while enjoying the people‑centered atmosphere that is central to our life at Cox.

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page.

Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

EOE, including disability/vets Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.

Cox brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges. Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Cox vision around the globe.

From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.