Recon Admin Specialist II

Cox Enterprises; Houston (TX); On-site; USD 23,000 - 34,000; Full time

Job summary

Cox Enterprises is seeking an Recon Admin Specialist II to manage administrative workflows for retail vehicle operations in the Houston area. You will track vehicle statuses across recon systems, ensure accurate data from approval to delivery, and handle essential documentation such as plates and registrations.

The role involves coordinating with inspectors, estimators, and lot operations to meet tight timelines, serving as the main contact for retail clients, and maintaining auditable records.

Qualifications

• High school diploma/GED with 3 years of administrative or coordination experience.
• Equivalent combination of education and experience considered.

Responsibilities

• Update and track vehicle statuses in retail/recon systems.
• Enter and maintain accurate vehicle data from approval to delivery-ready status.
• Manage vehicle documentation including plates, registration, and gate passes.
• Coordinate with inspectors, estimators, mechanics, and lot operations to meet timelines.
• Act as point of contact for retail clients on status updates and documentation.
• Monitor units pending approval and follow up to prevent delays.
• Support onboarding of new retail accounts and communicate workflow requirements.
• Maintain organized records for audits, compliance, and reporting.
• Assist leadership with reports, tracking logs, and administrative follow-ups.
• Identify opportunities to improve processes and workflows.

Skills

Administrative experience

Coordination

MS Office

Customer service

Education

High school diploma or GED

Tools

MS Office

Job description

The Recon Admin Specialist II plays a key role in keeping retail vehicle operations on track by managing administrative processes, system updates, and critical documentation. This position supports the efficient flow of vehicles through recon, approval, and completion while ensuring accuracy, compliance, and clear communication across teams and with retail clients.

What You’ll Do

• Update and track vehicle statuses in retail and recon systems (e.g., RPP)
• Enter and maintain accurate vehicle data from approval through delivery-ready status
• Manage vehicle documentation, including plates, registration, insurance, and gate passes
• Coordinate with inspectors, estimators, mechanics, and lot operations to meet timelines
• Serve as a point of contact for retail clients on status updates and documentation
• Monitor units pending approval and follow up to prevent delays
• Support onboarding of new retail accounts and communicate workflow requirements
• Maintain organized records for audits, compliance, and reporting
• Assist leadership with reports, tracking logs, and administrative follow-ups
• Identify opportunities to improve processes and workflows

Qualifications:

Minimum

• A high school diploma/GED and 3 years of experience in a related field of administrative or coordination functions (or an equivalent combination of education and experience).

Preferred

• 3 years of Auction experience or 2 - 4 years of dealership experience is strongly preferred.
• Previous experience in sales support role desired.
• Effective communication (written and verbal) and interpersonal skills are required.
• Ability to work in a high-performance, fast-paced team environment.
• Solid computer skills, including the ability to use Internet and MS Office effectively.
• Ability to adapt to and work effectively within a constantly changing environment.
• Excellent customer service and problem-solving skills are required.
• Ability to sit or stand for prolonged periods of time.
• Ability to perform repetitive tasks, and manual dexterity.
• Vision abilities required include close, distance, and depth perception.

Work Environment

• Constant exposure to outdoor weather conditions. Moderate noise level. 85% outdoors / 15% indoors (admin duties)

USD 16.59 - 24.86 per hour

Compensation

Hourly pay rate is in the range of $16.59 - $24.86/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets