Variable Fleet Coordinator

Apex Systems; Town of New Windsor (NY); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

ESPP program

401K with company match

HSA option

EAP

Employee discounts

Job summary

Apex Systems is seeking a Variable Fleet Coordinator to manage a multi-location delivery vehicle fleet. The role requires weekly travel between New Windsor and Blauvelt locations to keep fleet units ready for service.

Responsibilities include fleet health, maintenance coordination, inspections, and collaboration with vendors and clients. Strong MS Office skills and a valid US license are required, with weekend/holiday availability as needed.

Qualifications

• Minimum six months managing a fleet of at least 50 vehicles.
• 2-5 years in customer service or client account management desirable.
• Must have valid US driver’s license and a clean driving record.

Responsibilities

• Oversee fleet health and maintenance coordination for delivery vehicles.
• Perform pre- and post-service inspections of fleet units.
• Schedule repairs with third-party vendors and manage refueling of returns.
• Maintain records and collaborate with internal teams to improve program.

Skills

Customer service

Fleet coordination

Education

High School Diploma or equivalent

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Job#: 3057682

Variable Fleet Coordinator

Location(s): New Windsor, NY 12553; Blauvelt, NY 10913

Role Overview

An opportunity is available for a Variable Fleet Coordinator to manage delivery vehicle fleet units. This role involves overseeing fleet health, coordinating maintenance, and ensuring vehicles are ready for service. The position requires travel between several locations during the work week.

Key Responsibilities

• Manage key aspects of variable fleet units, including delivery vehicles.
• Perform detailed pre and post in-service inspections of the fleet.
• Coordinate light detailing, washing, and cleaning of fleet units.
• Schedule corrective mechanical and body repairs with third-party vendors.
• Ensure the refueling of returned units.
• Foster relationships with clients, vendors, and fleet personnel to maintain fleet health.
• Maintain records of all completed activities.
• Collaborate with internal teams and customers to improve the program.

Required Qualifications

Education: A High School Diploma or equivalent is required.

Experience: A minimum of six months of experience managing a fleet of at least 50 rental or fleet vehicles is required. This includes an understanding of repair, maintenance, and customer service. Additionally, 2-5 years of customer service or client account management experience is desirable.

Technical Skills: Proficiency in MS Office applications, including Word, Excel, and PowerPoint, is necessary.

Other Requirements: Authorization to work in the US is required. A valid Driver’s License and a clean driving record are necessary. The role requires the ability to be on your feet for the majority of the day and drive between locations. Availability on some weekends and holidays may be necessary.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

© 2026 Everforth, Inc. All rights reserved.

Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex.