Vacation Station Assistant Coordinator

Applitrack; O’Fallon (MO); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Employee Assistance Program (EAP)

District-paid life insurance

Short-Term Disability

Paid holidays

Job summary

Francis Howell School District is seeking an Assistant Coordinator for Vacation Station to support programming for school-age children during non-school hours. The role assists with planning, safety, and coordination to create a safe and educational environment that aligns with district goals.

Responsibilities include organizing materials, supervising students, maintaining records, and communicating with staff and families. Training and mentoring new hires are also part of the role.

Qualifications

• Knowledge of instructional procedures and child safety practices.
• Strong written and verbal communication abilities.
• Ability to organize data and maintain accurate records.

Responsibilities

• Assist with organizing program information, supplies, and records.
• Assist with lesson-plan development aligned to program goals.
• Supervise students and coordinate needs (medication, dismissals, health info).
• Attend trainings and share knowledge with staff.
• Prepare documentation (accidents, attendance, schedules, budget info).
• Conduct safety drills (fire, tornado, earthquake) per policy.
• Develop systems for material and equipment management.
• Support change and safety within the program model.
• Communicate daily with administrators and parents regarding student needs.

Skills

Communication

Interpersonal skills

Confidentiality

Teamwork

Adaptability

Record keeping

Office software

Education

Related field degree (community college/vocational)

Bachelor's degree preferred

Job description

Frontline Applicant Tracking - Francis Howell School District

• Position Type: Support Staff/ Vacation Station - Assistant Coordinator
• Date Posted: 9/30/2026
• Closing Date: 10/10/2026

Hours: School Days: 6:15-10:15 & 2:00-6:00

Non School Days: 8 hour shift during program hours

Reports To: Vacation Station Coordinator

About Us

Francis Howell School District (FHSD) is committed to providing a safe, supportive, and engaging learning environment where every student can thrive. Our dedicated staff work together to support student success and provide high-quality educational opportunities throughout the District.

Job Summary

The Assistant Coordinator Vacation Station assists the Program Coordinator in facilitating programming for school-age children during specified hours when students are not in school. This position helps provide a safe, educational, and fun environment that supports District academic standards and Vacation Station program goals.

Key Responsibilities

• Assist with the maintenance and organization of program information, supplies, equipment, and records to support quality programming.
• Assist with the evaluation, development, and implementation of lesson plans aligned with core content, instructional strategies, and program goals.
• Assist with the supervision of students and help coordinate student needs, including medication administration, dismissal schedule changes, and current medical/allergy information.
• Attend workshops, conferences, and additional training to obtain information and share knowledge with staff.
• Complete and provide appropriate documentation to the Vacation Station Coordinator, including accident and incident reports, attendance records, daily schedules, discipline documentation, budgetary compliance information, and District purchases.
• Conduct and document routine fire, tornado, earthquake, and safety drills in accordance with safety requirements and procedures.
• Develop systems for maintaining and organizing program materials and equipment to ensure resources are available and properly maintained.
• Implement changes to support the Vacation Station program model and maintain a safe environment.
• Communicate daily with Building Administrators and parents regarding student needs, incidents, accidents, and other program-related information.
• Maintain confidential student records, including attendance, medical, and incident records.
• Model appropriate professional practices and best practices for staff.
• Present information and professional development opportunities to staff and assist with communication and implementation.
• Assist the Vacation Station Coordinator with overseeing the lesson-planning process and provide input and feedback for staff evaluations.
• Train and orient new hires by reviewing documents, policies, procedures, and expectations and assisting with training and mentoring.
• Perform other related duties as assigned.

Qualifications

Education: Community College and/or Vocational School degree with study in a job-related area. A Bachelor's degree in a related field is preferred.

Experience: Job-related experience with increasing levels of responsibility is desired.

Knowledge, Skills & Abilities

• Knowledge of instructional procedures and practices, age-appropriate student activities, safety practices and procedures, conflict resolution, and child development/behavior.
• Ability to perform basic mathematical calculations and read manuals and other instructional materials.
• Ability to prepare documents, present information, and solve practical problems.
• Ability to schedule activities, meetings, and events and gather and organize data.
• Strong communication and interpersonal skills with the ability to work with diverse groups.
• Ability to maintain confidentiality and work effectively as part of a team.
• Ability to adapt to changing priorities and work effectively with frequent interruptions.
• Ability to operate standard office equipment and pertinent software applications.
• Ability to prepare and maintain accurate records.

FHSD offers an employer-paid benefits package that includes:

• Medical insurance options
• Dental insurance options
• Vision insurance
• Employee Assistance Program (EAP)
• District-paid basic life insurance of $75,000
• District-paid Short-Term Disability
• Paid holidays

Family coverage options

Long-term disability and additional life insurance available at employee expense

We look forward to receiving your application and potentially welcoming you to the FHSD team!