V107C Executive Financial Assistant

Job Duck LLC; United States; Remote; USD 11,000 - 12,000; Full time

Job summary

Job Duck LLC is seeking an Executive Financial Assistant to support the Finance Chair with high-level administrative tasks, financial reporting, and data analysis in a fast-paced environment. This remote role leverages AI tools to streamline workflows, improve reporting accuracy, and drive revenue and collections performance across US operations.

Ideal candidates have 2-3 years of executive support and finance experience, strong Excel/Sheets skills, and comfort working with confidential

Qualifications

• 2-3 years of experience in executive support, finance, billing, accounting, reporting, or administrative operations.
• Ability to handle highly confidential financial, client, firm, and personnel information
• Strong proficiency in Microsoft Excel and Google Sheets
• Experience working with large datasets and financial reporting
• Ability to prepare professional reports, presentations, meeting materials, and executive documentation
• Strong written and verbal communication skills
• Demonstrated ability to manage multiple priorities and meet deadlines
• Comfortable using AI powered tools to improve efficiency and productivity
• Ability to work independently while collaborating effectively with cross functional teams
• Strong problem solving and research capabilities

Responsibilities

• Utilize approved AI platforms to improve administrative, financial, research, reporting, and operational workflows
• Provide comprehensive administrative support to the Finance Chair
• Manage calendars, meetings, appointments, correspondence, and follow up items
• Prepare agendas, meeting materials, reports, presentations, and other business documents
• Track assignments, deadlines, action items, and outstanding issues to ensure timely completion
• Attend weekly finance meetings and firm wide meetings as required
• Assist with special projects and operational initiatives
• Prepare meeting notes, action items, and follow up communications
• Support the Finance Chair in achieving revenue and collection objectives
• Develop and maintain financial reporting practices and procedures
• Organize, format, and analyze large volumes of financial and operational data
• Analyze financial trends, revenue performance, collections, accounts receivable, work in progress, and related financial metrics
• Proactively identify outstanding items and follow up with responsible team members
• Download data from operational systems into Excel and Google Sheets
• Reconcile cash postings against operating systems and investigate discrepancies
• Generate, format, and distribute timekeeper, billing, collections, production, accounts receivable, and financial reports
• Maintain financial dashboards, trackers, and reporting tools
• Identify opportunities to improve efficiency, reporting accuracy, and business processes

Skills

Executive administration

Financial reporting

Financial data analysis

Billing support

Accounts receivable reporting

Revenue tracking

Spreadsheet management

Data reconciliation

Document preparation

Calendar management

Meeting coordination

Project coordination

Database management

AI tool utilization

Process improvement

Tools

Microsoft Excel

Google Sheets

Financial Reporting Software

Database Management Systems

ChatGPT

Claude

Calendar Management Tools

Job description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description

Join Job Duck as an Executive Financial Assistant, where you will play a vital role in supporting executive leadership while helping drive the accuracy, efficiency, and success of key financial operations. In this position, you will combine high level administrative support with financial reporting, data analysis, and operational coordination in a fast paced legal environment. Your work will directly impact reporting accuracy, revenue performance, collections tracking, and organizational effectiveness by ensuring critical projects, financial data, and executive priorities remain organized and on schedule. The ideal candidate is naturally proactive, highly analytical, exceptionally detail-oriented, and comfortable working with confidential information, financial systems, and emerging technologies. This is an excellent opportunity for someone who enjoys solving problems, improving processes, and contributing to meaningful business outcomes.

Monthly Compensation Range: 1015- 1100 USD

Responsibilities

• Utilize approved AI platforms to improve administrative, financial, research, reporting, and operational workflows
• Provide comprehensive administrative support to the Finance Chair
• Manage calendars, meetings, appointments, correspondence, and follow up items.
• Prepare agendas, meeting materials, reports, presentations, and other business documents.
• Track assignments, deadlines, action items, and outstanding issues to ensure timely completion.
• Attend weekly finance meetings and firm wide meetings as required.
• Assist with special projects and operational initiatives.
• Prepare meeting notes, action items, and follow up communications.
• Support the Finance Chair in achieving revenue and collection objectives.
• Develop and maintain financial reporting practices and procedures.
• Organize, format, and analyze large volumes of financial and operational data.
• Analyze financial trends, revenue performance, collections, accounts receivable, work in progress, and related financial metrics.
• Proactively identify outstanding items and follow up with responsible team members.
• Download data from operational systems into Excel and Google Sheets.
• Reconcile cash postings against operating systems and investigate discrepancies.
• Generate, format, and distribute timekeeper, billing, collections, production, accounts receivable, and financial reports.
• Maintain financial dashboards, trackers, and reporting tools.
• Identify opportunities to improve efficiency, reporting accuracy, and business processes.

Requirements

• Bilingual proficiency required
• 2-3 years of experience in executive support, finance, billing, accounting, reporting, or administrative operations.
• Ability to handle highly confidential financial, client, firm, and personnel information
• Strong proficiency in Microsoft Excel and Google Sheets
• Experience working with large datasets and financial reporting
• Ability to prepare professional reports, presentations, meeting materials, and executive documentation
• Strong written and verbal communication skills
• Demonstrated ability to manage multiple priorities and meet deadlines
• Comfortable using AI powered tools to improve efficiency and productivity
• Ability to work independently while collaborating effectively with cross functional teams
• Strong problem solving and research capabilities

Software

Microsoft Excel, Google Sheets, Financial Reporting Software, Database Management Systems, ChatGPT, Claude, Email Platforms, Calendar Management Tools

Required Skills

• Executive administration
• Financial reporting
• Financial data analysis
• Billing support
• Accounts receivable reporting
• Revenue tracking
• Spreadsheet management
• Data reconciliation
• Document preparation
• Calendar management
• Meeting coordination
• Project coordination
• Database management
• Technology proficiency
• AI tool utilization
• Process improvement

Work Shift: 8:30 AM - 5:30 PM [EST][EDT] (United States of America)

Languages: English, Spanish