Remote Executive Financial Assistant: Finance & Analysis

Job Duck LLC; United States; Remote; USD 11,000 - 12,000; Full time

Job summary

Job Duck LLC is seeking an Executive Financial Assistant to support the Finance Chair with high-level administrative tasks, financial reporting, and data analysis in a fast-paced environment. This remote role leverages AI tools to streamline workflows, improve reporting accuracy, and drive revenue and collections performance across US operations.

Ideal candidates have 2-3 years of executive support and finance experience, strong Excel/Sheets skills, and comfort working with confidential

Qualifications

• 2-3 years of experience in executive support, finance, billing, accounting, reporting, or administrative operations.
• Ability to handle highly confidential financial, client, firm, and personnel information
• Strong proficiency in Microsoft Excel and Google Sheets
• Experience working with large datasets and financial reporting
• Ability to prepare professional reports, presentations, meeting materials, and executive documentation
• Strong written and verbal communication skills
• Demonstrated ability to manage multiple priorities and meet deadlines
• Comfortable using AI powered tools to improve efficiency and productivity
• Ability to work independently while collaborating effectively with cross functional teams
• Strong problem solving and research capabilities

Responsibilities

• Utilize approved AI platforms to improve administrative, financial, research, reporting, and operational workflows
• Provide comprehensive administrative support to the Finance Chair
• Manage calendars, meetings, appointments, correspondence, and follow up items
• Prepare agendas, meeting materials, reports, presentations, and other business documents
• Track assignments, deadlines, action items, and outstanding issues to ensure timely completion
• Attend weekly finance meetings and firm wide meetings as required
• Assist with special projects and operational initiatives
• Prepare meeting notes, action items, and follow up communications
• Support the Finance Chair in achieving revenue and collection objectives
• Develop and maintain financial reporting practices and procedures
• Organize, format, and analyze large volumes of financial and operational data
• Analyze financial trends, revenue performance, collections, accounts receivable, work in progress, and related financial metrics
• Proactively identify outstanding items and follow up with responsible team members
• Download data from operational systems into Excel and Google Sheets
• Reconcile cash postings against operating systems and investigate discrepancies
• Generate, format, and distribute timekeeper, billing, collections, production, accounts receivable, and financial reports
• Maintain financial dashboards, trackers, and reporting tools
• Identify opportunities to improve efficiency, reporting accuracy, and business processes

Skills

Executive administration

Financial reporting

Financial data analysis

Billing support

Accounts receivable reporting

Revenue tracking

Spreadsheet management

Data reconciliation

Document preparation

Calendar management

Meeting coordination

Project coordination

Database management

AI tool utilization

Process improvement

Tools

Microsoft Excel

Google Sheets

Financial Reporting Software

Database Management Systems

ChatGPT

Claude

Calendar Management Tools

Job description

Job Duck LLC is seeking an Executive Financial Assistant to support the Finance Chair with high-level administrative tasks, financial reporting, and data analysis in a fast-paced environment. This remote role leverages AI tools to streamline workflows, improve reporting accuracy, and drive revenue and collections performance across US operations.

Ideal candidates have 2-3 years of executive support and finance experience, strong Excel/Sheets skills, and comfort working with confidential