V101C - Executive Assistant | Business Development Representative I

Job Duck LLC; United States; Remote; USD 12,000 - 13,000; Full time

Benefits offered by this job

Remote work

Job summary

Job Duck LLC in the United States is seeking an Executive Administrative Assistant to support a busy legal practice remotely. You will provide high‑level administrative support, manage calendars, coordinate communications, and keep daily operations running smoothly while handling client intake and follow‑ups.

The role requires organization, proactive client communication, and meticulous attention to detail.

Qualifications

• Previous administrative experience in a law firm is mandatory.
• Strong calendar management and client intake experience.
• Excellent written and verbal communication with professional client interaction.

Responsibilities

• Respond to inquiries professionally and ensure timely communications.
• Prepare reports and administrative documentation as needed.
• Maintain client and prospect information in CRM systems.
• Coordinate meetings, consultations, and follow up communications.
• Support lead follow up to maximize consultation attendance and conversions.

Skills

Administrative Support

Executive Support

Legal Office Administration

Calendar Management

Client Communication

Client Intake Coordination

Sales Support

Lead Follow Up

CRM Management

Relationship Building

Client Relationship Management

Pipeline Management

Organization and Prioritization

Time Management

Attention to Detail

Written Communication

Verbal Communication

Problem Solving

Professionalism

Multitasking

Proactive Approach

Client Service Orientation

Independent Remote Work

Confidential Information Handling

Tools

CRM software

Job description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: Join Job Duck as an Executive Administrative Assistant and become a key contributor to the smooth operation of a busy legal practice. In this role, you will provide high level administrative support, manage schedules, coordinate communications, and help maintain efficient workflows that keep daily operations running seamlessly. You will also play an important part in supporting client intake activities, tracking prospective clients, and ensuring timely follow up throughout the client journey. This opportunity is ideal for someone who is organized, proactive, and confident communicating with clients while balancing multiple priorities. Your ability to anticipate needs, maintain structure, and support both administrative and client related processes will have a direct impact on productivity, client satisfaction, and overall business success.

Monthly Compensation: 1,060 to 1,150 USD

Responsibilities include, but are not limited to:

• Respond to inquiries professionally and ensure timely communication
• Prepare reports, summaries, and administrative documentation as needed
• Maintain confidentiality when handling sensitive client and company information
• Identify opportunities to improve administrative and client management processes
• Manage executive calendars, appointments, and scheduling priorities
• Organize and maintain administrative records, documents, and correspondence
• Support lead follow up efforts to help maximize consultation attendance and conversion opportunities
• Coordinate meetings, consultations, and follow up communications
• Serve as a primary point of contact for clients and prospective clients
• Prioritize multiple assignments while maintaining a high level of accuracy and attention to detail
• Provide general executive and operational support to ensure smooth daily business operations
• Monitor and track new leads through the intake and consultation process
• Maintain accurate client and prospect information within CRM systems
• Assist with client onboarding and document collection processes
• Coordinate with internal teams to ensure tasks and deadlines are completed efficiently

Requirements:

• Time Zone: Eastern Standard Time
• Office Hours: 8:00 AM to 5:00 PM Required Experience
• Previous administrative experience in a Law Firm mandatory
• Calendar Management mandatory
• Experience supporting client intake, lead follow up, or sales related administrative processes preferred
• Ability to track prospective clients and maintain organized follow up systems
• Experience handling client inquiries and coordinating consultations
• Comfortable communicating with potential clients in a professional and persuasive manner
• Experience working with CRM systems preferred
• Familiarity with sales pipelines, lead tracking, and client relationship management preferred
• Strong organizational skills
• Confident and professional presence
• Structured and methodical working style
• Proactive mindset with the ability to anticipate needs
• Excellent written and verbal communication skills
• Time management and prioritization skills
• Attention to detail
• Ability to manage multiple tasks simultaneously
• Professional and client focused communication
• Comfort working independently in a remote environment

Required Skills:

• Administrative Support
• Executive Support
• Legal Office Administration
• Calendar Management
• Client Communication
• Client Intake Coordination
• Sales Support
• Lead Follow Up
• CRM Management
• Relationship Building
• Client Relationship Management
• Pipeline Management
• Organization and Prioritization
• Time Management
• Attention to Detail
• Written Communication
• Verbal Communication
• Problem Solving
• Professionalism
• Multitasking
• Proactive Approach
• Client Service Orientation
• Independent Remote Work
• Confidential Information Handling

Work Shift: Languages: English, Spanish