V101 - Executive Support Assistant

Job Duck LLC; United States; Remote; USD 12,000 - 13,000; Full time

Job summary

Job Duck LLC in the United States is seeking an Executive Support Assistant to back our Senior Executive Assistant and Project Manager. You will handle administrative operations, billing support, CRM management, and coordinate projects.

The role offers a Monday–Friday schedule, 8:00 AM–5:00 PM EST, with a monthly compensation of USD 1,060 to 1,150. You will work in a fast-paced environment supporting multiple priorities while maintaining accuracy and professionalism.

Qualifications

• Experience in a law firm or professional services environment.
• Experience supporting billing, client intake, project coordination, CRM management, or administrative operations.
• Proficiency with QuickBooks Online, Minute7, Airtable, Tresorit, CRM platforms, or Microsoft 365.
• Strong attention to detail and the ability to identify errors, missing information, and process inconsistencies.
• Excellent organizational, communication, and follow-up skills.
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and professionalism.

Responsibilities

• Assist with billing, invoicing, timesheet reviews, and financial record maintenance.
• Support client billing follow-ups, payments, and administrative processes.
• Manage inboxes, calendars, reports, documents, and routine administrative tasks.
• Enter and update client, company, matter, and project information.
• Update and maintain records in QuickBooks, Minute7, CRM, and other firm systems.
• Assist with reports, CRM cleanup, workflow administration, and special projects.
• Follow up with team members as directed to ensure projects stay on track.
• Track interactions, meeting notes, summaries, and supporting documentation.
• Monitor project updates, deadlines, assignments, and workflow status.
• Conduct data accuracy checks and identify missing or inconsistent information.

Skills

Billing support

CRM management

Project coordination

Administrative operations

Attention to detail

Multitasking

Communication

Time management

Tools

QuickBooks Online

Minute7

Airtable

Tresorit

CRM platforms

Microsoft 365

Job description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description: We are seeking a detail-oriented and highly organised Executive Support Assistant to support our Senior Executive Assistant and Project Manager. This role is ideal for someone who enjoys administrative operations, billing support, CRM management, and project coordination.

Schedule: Monday to Friday from 8:00 AM to 5:00 PM EST

Monthly Compensation: 1,060 to 1,150 USD

Responsibilities

• Assist with billing, invoicing, timesheet reviews, and financial record maintenance.
• Support client billing follow-ups, payments, and administrative processes.
• Manage inboxes, calendars, reports, documents, and routine administrative tasks.
• Enter and update client, company, matter, and project information.
• Update and maintain records in QuickBooks, Minute7, CRM, and other firm systems.
• Assist with reports, CRM cleanup, workflow administration, and special projects.
• Follow up with team members as directed to ensure projects stay on track.
• Track interactions, meeting notes, summaries, and supporting documentation.
• Monitor project updates, deadlines, assignments, and workflow status.
• Conduct data accuracy checks and identify missing or inconsistent information.

Requirements

• Experience working in a law firm or other professional services environment.
• Experience supporting billing, client intake, project coordination, CRM management, or administrative operations.
• Proficiency with one or more of the following: QuickBooks Online, Minute7, Airtable, Tresorit, CRM platforms, or Microsoft 365.
• Strong attention to detail with the ability to identify errors, missing information, and process inconsistencies.
• Excellent organizational, communication, and follow-up skills.
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and professionalism.

Work Shift:

Languages: English, Spanish

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