V101C - Executive Assistant | Business Development Representative

Job Duck LLC; United States; Remote; USD 12,000 - 13,000; Full time

Job summary

Job Duck LLC is seeking an Executive Administrative Assistant for a fast-paced legal practice. The role is remote and supports executive operations, calendar management, client intake, and CRM-driven follow-ups.

You will engage with clients professionally to maximize consultations and maintain confidential records with strong organizational discipline. Ideal candidates have prior law-firm experience, excellent written and verbal communication, and the ability to multitask across multiple

Qualifications

• Law firm administrative experience required.

Responsibilities

• Coordinate with internal teams to ensure tasks and deadlines are completed efficiently.

Skills

Administrative Support

Executive Support

Calendar Management

CRM Management

Client Communication

Lead Follow Up

Sales Support

Relationship Building

Pipeline Management

Organization and Prioritization

Time Management

Written Communication

Verbal Communication

Problem Solving

Multitasking

Independent Remote Work

Confidential Information Handling

Client Intake Coordination

Client Service Orientation

Tools

CRM systems

Job description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Join Job Duck as an Executive Administrative Assistant and become a key contributor to the smooth operation of a busy legal practice.

Monthly Compensation: 1,060 to 1,150 USD

Responsibilities include, but are not limited to:

• Coordinate with internal teams to ensure tasks and deadlines are completed efficiently
• Assist with client onboarding and document collection processes
• Support lead follow up efforts to help maximize consultation attendance and conversion opportunities
• Maintain accurate client and prospect information within CRM systems
• Monitor and track new leads through the intake and consultation process
• Organize and maintain administrative records, documents, and correspondence
• Manage executive calendars, appointments, and scheduling priorities
• Provide general executive and operational support to ensure smooth daily business operations
• Identify opportunities to improve administrative and client management processes
• Maintain confidentiality when handling sensitive client and company information
• Prioritize multiple assignments while maintaining a high level of accuracy and attention to detail
• Prepare reports, summaries, and administrative documentation as needed
• Respond to inquiries professionally and ensure timely communication
• Serve as a primary point of contact for clients and prospective clients
• Coordinate meetings, consultations, and follow up communications

Requirements:

• Time Zone: Eastern Standard Time
• Office Hours: 8:00 AM to 5:00 PM

Required Experience:

• Previous administrative experience in a Law Firm mandatory
• Calendar Management mandatory
• Experience supporting client intake, lead follow up, or sales related administrative processes preferred
• Ability to track prospective clients and maintain organized follow up systems
• Experience handling client inquiries and coordinating consultations
• Comfortable communicating with potential clients in a professional and persuasive manner
• Experience working with CRM systems preferred
• Familiarity with sales pipelines, lead tracking, and client relationship management preferred
• Strong organizational skills
• Confident and professional presence
• Structured and methodical working style
• Proactive mindset with the ability to anticipate needs
• Excellent written and verbal communication skills
• Time management and prioritization skills
• Attention to detail
• Ability to manage multiple tasks simultaneously
• Professional and client focused communication
• Comfort working independently in a remote environment

Required Skills:

• Administrative Support
• Executive Support
• Legal Office Administration
• Calendar Management
• Client Communication
• Client Intake Coordination
• Sales Support
• Lead Follow Up
• CRM Management
• Relationship Building
• Client Relationship Management
• Pipeline Management
• Organization and Prioritization
• Time Management
• Attention to Detail
• Written Communication
• Verbal Communication
• Problem Solving
• Professionalism
• Multitasking
• Proactive Approach
• Client Service Orientation
• Independent Remote Work
• Confidential Information Handling

Languages: English, Spanish