V107 - Law Firm Billing Assistant

Job Duck LLC; United States; Remote; USD 11,000 - 12,000; Full time

Job summary

Job Duck LLC is looking for a proactive Billing Assistant to support a busy law firm’s billing cycle. You will prepare, issue, and track invoices, monitor balances, and communicate with clients to ensure timely payment.

The role emphasizes independence, attention to detail, and professional handling of confidential information. Ideal candidates will have experience in billing or collections, familiarity with legal billing, and strong English communication skills.

Qualifications

• Previous experience in billing, accounts receivable, or collections is required.
• Experience in a law firm or professional services environment is advantageous.
• Familiarity with legal billing processes and trust accounts is preferred.
• Experience using MyCase is strongly preferred.
• Strong written and verbal English skills are required.

Responsibilities

• Prepare, issue, and track client invoices.
• Monitor outstanding balances and communicate with clients about payments.
• Maintain accurate billing records and trust account data.
• Conduct collection calls and follow up on overdue invoices.
• Ensure invoices are issued at regular intervals and are accurate.

Skills

Attention to detail

Communication skills

Independent worker

English proficiency

Tools

MyCase

Job description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description

Join Job Duck as a Billing Assistant and help a busy law firm maintain a consistent, accurate, and timely billing cycle. In this role, you will prepare and track invoices, monitor outstanding balances, communicate with clients about payments, and ensure that completed work is billed promptly. Your contributions will support healthy cash flow while reducing the administrative workload placed on attorneys and the internal team. This opportunity is ideal for a proactive, detail-oriented professional who takes ownership, works independently, and follows through without requiring frequent reminders. You will play an important role in keeping billing and collections organized, current, and moving forward.

Compensation

Compensation Range: $1,015 to $1,100

Responsibilities

• Support continuous improvements to the firm’s billing and collections processes.
• Handle confidential client and firm information with professionalism and discretion.
• Communicate regularly with the firm’s team regarding outstanding billing matters and items requiring attention.
• Establish and maintain a consistent billing and collections workflow.
• Monitor and maintain accurate trust account records and related billing information.
• Escalate billing concerns, payment disputes, and requests for payment arrangements to the appropriate team member.
• Respond professionally to client questions regarding invoices, charges, and payment status.
• Follow up proactively with clients regarding unpaid or overdue invoices.
• Maintain accurate billing records and track outstanding invoices.
• Monitor billable work and ensure completed work is captured and invoiced promptly.
• Use MyCase to prepare, issue, and track invoices.
• Conduct collection calls and send payment reminders as required.
• Prepare and send client invoices accurately and consistently, ensuring invoices are issued at least every two weeks.
• Identify outstanding billing tasks and proactively follow up to ensure timely completion.
• Maintain accurate and up-to-date billing documentation and records.

Requirements

• Previous experience in billing, accounts receivable, collections, or a similar role is required.
• Previous experience in a law firm or professional services environment is highly advantageous.
• Familiarity with legal billing processes and trust accounts is preferred.
• Experience using MyCase is strongly preferred.
• Strong written and verbal English skills are required.
• Candidates must be technologically proficient and comfortable learning new systems.
• Candidates must be comfortable making outbound calls to follow up on unpaid or overdue invoices.
• Candidates must be able to work independently without frequent supervision or reminders.

Software and Tools

• MyCase

Timezone

PST

Work Shift

8:00 AM - 5:00 PM [PST][PDT] (United States of America)

Languages

English, Spanish