UTS - Temporary Purchasing & Operations Assistant at NC State

North Carolina State University; Raleigh (NC); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

Health Insurance for Temporary Emploe—

LEAD courses

Attend non-revenue generating sporting

Childcare discounts

Wellness & Recreation Membership

Wellness Programs

Job summary

NC State University is seeking a Temporary Purchasing & Operations Assistant in Raleigh, NC to provide essential support for Purchasing Services. The role includes generating purchase orders, managing the team inbox, and assisting with invoice payment workflows, ensuring smooth daily operations.

The position runs Monday–Friday, 8am–5pm for a 6-month term with benefits for temporary employees and opportunities to engage in LEAD courses and campus events.

Qualifications

• Minimum Education: High school diploma or equivalent with 1 year related experience, or an Associate degree in Business Administration/Accounting, or an equivalent combination.
• Proficiency in Microsoft Office and Google Workspace; ability to learn campus procurement tools and ERP systems.
• Strong organization, detail orientation, and clear communication are essential.

Responsibilities

• Process and distribute Purchase Orders; verify requisitions and correct coding.
• Support invoice payment workflows; match invoices to POs and receiving docs; resolve discrepancies.
• Manage central Purchasing team email inbox; triage requests and escalate when needed.
• Provide frontline administrative support to campus stakeholders and vendors; maintain filing and logs.

Skills

Organizational skills

Attention to detail

Communication skills

Adaptability

Education

High school diploma or equivalent

Associate degree in Business Administration/Accounting or related field

Tools

Microsoft Office Suite

Google Workspace

PeopleSoft / ERP systems

Job description

Position Information

Posting Number: PG196208TM

Position Number: 48SLS1005

Position Type: Temporary

Essential Job Duties: The Temporary Purchasing & Operations Assistant provides vital operational, processing, and administrative support for Purchasing Services. Responsibilities include generating purchase orders, managing the team inbox, supporting invoice payment workflows, and handling general logistics to ensure seamless daily operations.

Is Time Limited: Yes

Appointment Length: 6 months

Wolfpack Perks and Benefits: As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer:

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
• Attend non-revenue generating sporting events for free.

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State: Raleigh, NC

Department: 447030

System Information

Classification Title: Temporary-Clerical

Working Title: UTS - Temporary Purchasing & Operations Assistant at NC State

Requirements and Preferences

Work Schedule: Monday-Friday, 8am - 5pm

Key Responsibilities:

• Purchase Order (PO) Processing & Distribution
  • Review requisitions for completeness, correct coding, and proper documentation.
  • Accurately create and issue POs to vendors following university guidelines.
  • Follow up with vendors to confirm order receipt, delivery schedules, and basic updates.
• Invoice Payment & Processing Support
  • Support the invoice coordination team to ensure timely payment processing.
  • Match invoices against purchase orders, receiving documentation, and vendor quotes.
  • Identify and resolve routine discrepancies (e.g., pricing mismatches, missing receipts).
• Communication Hub Management
  • Manage and triage the central Purchasing team email inbox.
  • Categorize, prioritize, and respond to routine incoming requests promptly.
  • Escalate complex procurement issues or policy questions to supervisory staff.
• Frontline Operational Support
  • Serve as the primary administrative contact for campus stakeholders and vendors.
  • Maintain electronic document filing, digital purchase logs, and general office records.

Minimum Experience/Education:

• High school diploma (or equivalency) + 1 year of related administrative, purchasing, or clerical experience; OR
• Associate degree in Business Administration, Accounting, or a related field; OR
• An equivalent combination of training and experience.

Department Required Skills:

• Strong organizational skills, high attention to detail, and data accuracy.
• Experience with basic purchasing/accounting principles (PO generation, invoice matching).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
• Clear, professional written and verbal communication skills.
• Ability to adapt quickly to new workflows, software tools, and process changes.

Preferred Years Experience, Skills, Training, Education:

• Prior purchasing/AP experience in higher education, a state agency, or a large organization.
• Familiarity with campus ERP/procurement platforms (e.g., PeopleSoft or similar systems).

Required License or Certification: N/A

Valid NC Driver's License required?: No

Commercial Driver's License Required?: No

Recruitment Details

Anticipated Hiring Range: $22.00/hourly

Recruitment Dates

Job Open Date: 09/15/2026

Applicant Information

Quick Link: https://jobs.ncsu.edu/postings/235017

EEO: NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail]. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.