UTS - Temporary Office Assistant at NC State University

NC State University; Raleigh (NC); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Attend non-revenue sporting events for

Childcare discounts

Wellness & Recreation Membership

Wellness Programs

Job summary

NC State University in Raleigh, NC seeks a UTS - Temporary Office Assistant to provide front desk reception, customer service, and payment/check distribution support for the department. The role supports payroll and accounts payable front desk operations and handles mail and log entries.

Requires a high school diploma or equivalent and one year of related office experience; predictable onsite work hours Monday–Friday, 8am–5pm.

Qualifications

• High school diploma or equivalent and one year of related office experience.
• Basic understanding of office procedures and rules.
• Ability to use filing systems and software to compile and review data with attention to detail.

Responsibilities

• Provide front desk reception and customer service.
• Handle mail, payments, and check distribution for payroll and accounts payable.
• Maintain confidentiality and accurately document log entries and routine emails.

Skills

Customer service

Data entry

Office equipment

Communication

Education

High school diploma

Tools

MyPack Portal

Google Sheets

Shared drives

Job description

UTS - Temporary Office Assistant at NC State University

The primary purpose of this position is to provide front desk reception, customer service, and payment/check distribution support for the department, specializing in payroll and accounts payable front desk operations. The position serves as the first point of contact for the office, handles incoming/outgoing mail, safely verifies and releases checks (AP, payroll, and ICT checks), logs hand-delivered payments, and provides general administrative support to the department.

Is Time Limited

Is Time Limited Yes

If Yes, Appointment Length 12 months

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

• Attend non-revenue generating sporting events for free.
• Childcare discounts
• Wellness & Recreation Membership
• Wellness Programs

Attain Work-life balance with our Childcare discounts , Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Position Information

Requirements and Preferences

Work Schedule

Work Schedule Onsite; Monday - Friday from 8 am - 5 pm

High school diploma or equivalent and one year of related office experience; or an equivalent combination of training and experience.

Department Required Skills

• Basic understanding of program procedures, rules, log sheets, desktop guides, and office routines.
• Ability to use established filing systems and software to compile, organize, and review data (check logs, signature sheets, spreadsheets) with close attention to detail and accuracy.
• Competency operating standard office equipment and systems, including multi-line phone systems, MyPack Portal, Google Sheets, email inboxes, safe keypads, and shared drives.
• Ability to identify standard problems with established precedents and apply decision rules (e.g., mail routing, check releases) while properly escalating non-standard situations.
• Clear communication using established guidelines to greet visitors, answer phones, and explain direct-deposit or tax-assessment procedures while maintaining strict confidentiality.
• Ability to accurately document log entries and draft routine emails/memos using proper grammar, formatting, and program terminology.

Preferred Years Experience, Skills, Training, Education

• Familiarity with NC State University systems and resources (MyPack Portal, NC State website navigation).
• Knowledge of foreign national tax processes or specialized systems like Sprintax Calculus.
• Experience handling confidential financial records, handling secured check inventory, and navigating complex institutional desktop guides (DTGs).

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

NC STATE UNIVERSITY RALEIGH, NC 27695 PHONE: [phone]