User Support Specialist

Hello Heart; United States; Remote; USD 60,000 - 72,000; Full time

Job summary

Hello Heart is seeking a User Support Specialist to help members via email and phone, investigate issues, and guide escalations. Reporting to the Senior Manager of User Support, you will balance requests, maintain clear notes, and ensure a positive member experience.

The role emphasizes empathy, problem solving, HIPAA-compliant handling of health data, collaboration with multiple teams, and the use of approved AI tools to improve daily work and service processes.

Qualifications

• Experience in customer support or technical support.
• Strong written and verbal communication skills, able to explain technical issues simply.
• Strong problem-solving skills, good judgment and staying organized under busy periods.
• Open to feedback and eager to learn from mistakes.

Responsibilities

• Manage the support queue with timely email and phone responses and clear notes.
• Investigate app, device, and account issues to identify causes and resolve problems.
• Meet team goals for response times, satisfaction, and ticket quality while resolving issues quickly.

Skills

Customer support experience

Communication skills

Problem solving

Team collaboration

Zendesk

AI tools

HIPAA awareness

Tools

Zendesk

ChatGPT

Claude

Gemini

Job description

Hello Heart is on a mission to make heart attacks a thing of the past.

We’re an AI company focused exclusively on heart health, building a platform that predicts and prevents cardiac events before they happen—identifying risk up to 10 days in advance versus 10 years in traditional clinical models.

This is already working at scale. Hello Heart has been shown to reduce inpatient hospital days by 47% and deliver ~$1,800 in annual savings per member. Hello Heart is the cardiac prevention partner to over 80% of large U.S. health plans and serves hundreds of public and private employers.

We’re defining how the #1 cause of death—heart disease—is managed in the AI era. Join us.

About the Role

We’re looking for a User Support Specialist who brings empathy, clear communication, and strong problem-solving skills to help our members. Reporting to the Senior Manager of User Support, you will balance email and phone requests, investigate complex member issues, and help guide escalations to the right resolution. This role is a great fit for someone who takes pride in excellent service, enjoys solving challenging problems, and wants to help make support better for both our members and teammates.

Responsibilities

• Manage our support queue, balancing timely email and phone responses with accurate work, clear notes, and a great member experience.
• Investigate app, device, and account issues to find the cause, solve problems, and determine when more help is needed.
• Meet team goals for response times, member satisfaction, and ticket quality while solving issues quickly and accurately.
• Take ownership of support requests through resolution, effectively managing open tickets, tracking next steps, and proactively keeping members in the loop.
• Help members through difficult or sensitive situations with empathy, patience, and good judgment.
• Recognize issues that may affect multiple members or need further investigation, gather the key facts, and recognize them to the right team.
• Work closely with teammates and other departments, share clear updates, and raise concerns early when something could delay a resolution.
• Protect member information by following HIPAA guidelines and Hello Heart security policies.
• Stay current on product changes, identify common member challenges, and suggest ways to improve the member experience and support processes.
• Use approved AI tools to improve your own work and team processes. Check AI results for accuracy and protect private information.

Qualifications

• Prior experience in customer support or technical support.
• Strong written and verbal communication skills, including the ability to explain technical issues in simple terms.
• Strong problem-solving skills, good judgment, and the ability to stay organized and accurate when work gets busy.
• Open to feedback, willing to learn from mistakes, and comfortable sharing ideas or asking for help.
• Experience using Zendesk or another customer support system.
• Experience using AI tools like ChatGPT, Claude, or Gemini to solve problems or improve daily work, with an interest in learning new ways to use them.
• A quiet, private workspace that protects healthcare information.

Compensation

The US base salary range for this full-time position is $60,000 to $72,000. Salary ranges are determined by role and level. Compensation is determined by additional factors, including job-related skills, experience, and relevant education or training. Please note that the compensation details listed in US role postings reflect the salary only and do not include equity or benefits.

Hello Heart has a positive, diverse, and supportive culture - we look for people who are collaborative, creative, and courageous. Oh, and if you want to see some recent evidence of the fun things we do at Hello Heart, check out our Instagram page .

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Hello Heart’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.