User Support Specialist

Applied Labs; United States; On-site; USD 60,000 - 72,000; Full time

Job summary

Hello Heart in the United States seeks a User Support Specialist who combines empathy with strong problem-solving to assist members. Reporting to the Senior Manager of User Support, you will balance email and phone requests, investigate complex issues, and guide escalations to resolution.

You will meet team goals for response times and member satisfaction while protecting healthcare information and staying current on product changes. You will use approved AI tools to improve work and processes.

Qualifications

• Experience delivering customer support or technical support.
• Ability to explain technical issues in simple terms to members.
• Strong problem-solving, good judgment, and organization in busy times.
• Willingness to learn from mistakes and share ideas.
• Experience using Zendesk or similar customer-support systems.
• Experience with AI tools like ChatGPT, Claude or Gemini to solve problems and improve daily work.

Responsibilities

• Manage the support queue, balancing timely emails and phone responses while ensuring a great member experience.
• Investigate app, device, and account issues to identify causes and solve problems.
• Meet team goals for response times, member satisfaction, and ticket quality.
• Own support requests through resolution and keep members informed.
• Assist members with difficult or sensitive situations with empathy and good judgment.
• Identify issues affecting multiple members and elevate appropriately.
• Collaborate with teammates and other departments, sharing updates early when needed.
• Protect member information by following HIPAA guidelines and Hello Heart policies.
• Stay current on product changes and suggest improvements to support processes.
• Use approved AI tools to improve work and verify AI results.

Skills

Customer support experience

Clear written and verbal communication

Problem solving

Open to feedback

Explain technical issues simply

Experience using AI tools

HIPAA awareness

Quiet privacy for healthcare info

Tools

Zendesk

ChatGPT

Claude

Gemini

Job description

About Hello Heart:

Hello Heart is on a mission to make heart attacks a thing of the past.

We’re an AI company focused exclusively on heart health, building a platform that predicts and prevents cardiac events before they happen—identifying risk up to 10 days in advance versus 10 years in traditional clinical models.

This is already working at scale. Hello Heart has been shown to reduce inpatient hospital days by 47% and deliver ~$1,800 in annual savings per member.Hello Heart is the cardiac prevention partner to over 80% of large U.S. health plans and serves hundreds of public and private employers. We’re defining how the #1 cause of death—heart disease—is managed in the AI era. Join us.

About the Role

We’re looking for a User Support Specialist who brings empathy, clear communication, and strong problem-solving skills to help our members. Reporting to the Senior Manager of User Support, you will balance email and phone requests, investigate complex member issues, and help guide escalations to the right resolution. This role is a great fit for someone who takes pride in excellent service, enjoys solving challenging problems, and wants to help make support better for both our members and teammates.

Responsibilities

• Manage our support queue, balancing timely email and phone responses with accurate work, clear notes, and a great member experience.
• Investigate app, device, and account issues to find the cause, solve problems, and determine when more help is needed.
• Meet team goals for response times, member satisfaction, and ticket quality while solving issues quickly and accurately.
• Take ownership of support requests through resolution, effectively managing open tickets, tracking next steps, and proactively keeping members in the loop.
• Help members through difficult or sensitive situations with empathy, patience, and good judgment.
• Recognize issues that may affect multiple members or need further investigation, gather the key facts, and elevate them to the right team.
• Work closely with teammates and other departments, share clear updates, and raise concerns early when something could delay a resolution.
• Protect member information by following HIPAA guidelines and Hello Heart security policies.
• Stay current on product changes, identify common member challenges, and suggest ways to improve the member experience and support processes.
• Use approved AI tools to improve your own work and team processes. Check AI results for accuracy and protect private information.

Qualifications

• Prior experience in customer support or technical support.
• Strong written and verbal communication skills, including the ability to explain technical issues in simple terms.
• Strong problem-solving skills, good judgment, and the ability to stay organized and accurate when work gets busy.
• Open to feedback, willing to learn from mistakes, and comfortable sharing ideas or asking for help.
• Experience using Zendesk or another customer support system.
• Experience using AI tools like ChatGPT, Claude, or Gemini to solve problems or improve daily work, with an interest in learning new ways to use them.
• A quiet, private workspace that protects healthcare information.

Compensation

The US base salary range for this full-time position is $60,000 to $72,000. Salary ranges are determined by role and level. Compensation is determined by additional factors, including job-related skills, experience, and relevant education or training. Please note that the compensation details listed in US role postings reflect the salary only and do not include equity or benefits.

Hello Heart has a positive, diverse, and supportive culture - we look for people who are collaborative, creative, and courageous. Oh, and if you want to see some recent evidence of the fun things we do at Hello Heart, check out our Instagram page.