USDA Coordinator

FreezPak Logistics; Baytown (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

A logistics company in Baytown, TX, is seeking a USDA Coordinator responsible for managing the import and export processes according to USDA regulations. The ideal candidate will coordinate health certifications and inspection schedules while ensuring compliance and communication between customers and federal inspectors. Strong organizational and communication skills are required for success in this role.

Qualifications

• Experience with USDA regulations and health certifications.
• Strong communication skills for coordinating between multiple parties.
• Organizational skills for managing inspections and approvals.

Responsibilities

• Manage import and export of products per USDA regulations.
• Coordinate with inspectors for health certifications.
• Liaise between customers and USDA representatives.

Job description

Overview

Join to apply for the USDA Coordinator role at FreezPak Logistics.

The USDA Coordinator at FreezPak Logistics is responsible for managing and coordinating the import and export of products in compliance with USDA regulations. This role ensures that all health certifications are accurate, inspections are scheduled and conducted efficiently, and products are properly labeled and approved for import or export. The USDA Coordinator serves as the key liaison between customers, USDA inspectors, and FreezPak Logistics.

Responsibilities

• Import Coordination

• Obtain Health Certification from customers and pre-review information to ensure product matches descriptions.
• Schedule appointments with inspectors for import inspections.
• Coordinate with the Lead to transfer products from storage to the dock for staging and inspection.
• On the day of inspection, review Health Certification with the Health Inspector.
• Review receiving tallies of products with the Health Inspector to ensure matching products to certification.
• Follow guidance from the inspector to select and provide specific cases for USDA inspection.
• Review product labels with the USDA Inspector and compare them with health certification for accuracy.
• Coordinate approval stamping with the USDA Health Inspector once products are verbally approved for import.
• Communicate and coordinate with customers regarding any rejected products to resolve discrepancies before proceeding with rejected shipments.
• Conduct a final walk-through with the USDA Inspector once the shipment is approved and stamped.
• Coordinate the sanitization of the USDA inspection room upon completion of physical inspections.
• Communicate and coordinate with customers for shipment to the final destination once the final inspection is complete.

• Export Coordination

• Coordinate with customers to obtain pre-information for health certification through USDA.
• File applications for health certification on behalf of customers with their approval and review.
• Print and file documents and schedule USDA Export inspections once the application is electronically approved.
• Coordinate with the import supervisor to properly label each shipment prior to USDA Export inspection.
• On the day of USDA inspection, coordinate and review inspection items with the USDA Inspector, including:
• Reviewing labels for accuracy and condition.
• Checking individual cases for damage.
• Ensuring proper protection of product contents with shipping components.
• Coordinate the sanitization of the USDA inspection room upon completion of physical inspections.
• Communicate and coordinate with customers regarding any rejected products to resolve discrepancies before proceeding with rejected shipments.
• Conduct a final walk-through with the USDA Inspector once the shipment is approved and stamped.
• Communicate and coordinate with customers for shipment to the final destination once the final inspection is complete.

• Miscellaneous

• Work with the customer service team to assist with various customer service functions.
• Schedule product shipments and receiving.
• Review billing to ensure the accuracy of agreed-upon services.
• Train additional personnel on import, export, and CSR job functions.
• Assist in the shipping and receiving office when necessary.
• Serve as a liaison between USDA, customers, and FreezPak Logistics regarding any import and/or export coordination.

EEO Statement

• FreezPak Logistics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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