USA - Document Controller - II - USD (contract)

Pfizer; Andover (MA); On-site; USD 52,000 - 56,000; Full time

Benefits offered by this job

Comprehensive Benefits Package

401(K)

Commuter Benefit Program

Job summary

Pfizer is seeking a Document Controller to organize and manage inbound and outbound documentation in accordance with established procedures. The role includes filing, indexing, and maintaining both physical and electronic records, with an emphasis on accuracy and security.

The candidate should have 2–4 years of related experience, an associates degree preferred, and strong Microsoft Office skills for Word, Excel, and PowerPoint.

Qualifications

• Associates degree preferred and 2-4 years of relevant document control experience.
• Ability to manage and organize large volumes of documents efficiently.
• Proficient with MS Word, Excel, and PowerPoint and electronic filing systems.

Responsibilities

• Classifies, catalogs, stores and retrieves documentation generated by department personnel.
• Places material in file cabinets, drawers, or electronic media and maintains indexing.
• Records and keeps physical and/or electronic documents and distributes new items.
• Maintains logs of document retrievals, updates and removals; revises coding systems.
• Monitors regulatory activity to stay compliant with records regulations.
• Develops and implements document control policies and procedures.
• Manages document access rights and revision control to protect confidentiality.

Skills

Communication

Time management

Confidentiality

Computer literacy

MS Word

MS Excel

PowerPoint

Education

Associates degree preferred

2-4 years experience

Tools

Microsoft Office

Job description

Summary

The main function of a Document Controller is to manage and organize inbound/outbound documents according to company procedures. A typical Document Controller is also responsible for creating, adjusting and maintaining filing systems.

Job Responsibilities

• Classifies, catalogs, stores and retrieves documentation generated by department personnel.
• Places material in file cabinets, drawers, special filing cases or in electronic media such as a mainframe computer and CD/DVDs.
• Responsible for the recording and keeping of physical and/or electronic documents, including distribution of new documents and removing obsolete records.
• Record and maintain logs of document retrievals, updates, distributions and removals. Responsible for creating, assigning, or revising coding systems and indexing numbers to improve code usage.
• Monitor regulatory activity to maintain compliance with records and document management regulations.
• Develop, implement and execute document control policies and procedures.
• Administer document and system access rights and revision control to ensure security of system and integrity of documents.

Skills

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Expert ability to work independently and manage ones time.
• Expert ability to keep information organized and confidential.
• Knowledge of computer hardware and software.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience

• Associates degree preferred.
• 2-4 years of relevant work experience.

Pay Rate Range

38 - 41 USD hourly

Additional Notes

Please note that contractors are engaged to provide services to Pfizer on a temporary basis in connection with a specific assignment. Contractors are hired and employed through Atrium, our third-party payrolling partner. This job posting is for a temporary role as an employee of Atrium on assignment at Pfizer. The individual selected for this role will be offered the role as an employee of Atrium; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by Atrium upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements.

Benefits Information

Comprehensive Benefits Package available based on eligibility

• Medical, Dental, Vision
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Supplemental and Voluntary Life Insurance
• 401(K)
• Commuter Benefit Program