Document Controller

GAS Global; Orangeville (UT); On-site; USD 37,195 - 39,950; Full time

Job summary

A leading project management firm is seeking a Document Controller in Orangeville, Utah. This role involves managing project documentation to ensure accuracy and compliance with industry standards. The ideal candidate should have experience in document control, preferably in regulated industries, and strong organizational and communication skills. The position offers a competitive hourly wage of $27.00 to $29.00.

Qualifications

• Experience in document control, preferably in a regulated industry.
• Must have strong understanding of document management systems.
• Able to learn new software applications effortlessly.

Responsibilities

• Manage and maintain project documentation for accuracy and compliance.
• Handle document transmittals and maintain Construction Work Packages.
• Assist in training project team members on document control procedures.

Skills

Document control experience

Attention to detail

Organizational skills

Problem-solving

Communication skills

Education

High School Degree or GED

Tools

SharePoint

InEight

Job description

Base pay range

$27.00/hr - $29.00/hr

The Document Controller is responsible for managing and maintaining project documentation to ensure accuracy, accessibility, and compliance with company and industry standards. This role involves handling document transmittals, maintaining Construction Work Packages, updating revisions, and coordinating with internal teams and external partners.

Responsibilities

• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Manage the document control inbox and processing requests.
• Fulfill requests submitted for creating new Construction Work Packages by printing, stamping and binding documents/drawings.
• Maintain, and assess hard copy Construction Work Packages throughout the lifecycle of the project.
• Ensure all hard copy Construction Work Packages always include the latest revisions and are updated with new revisions of documents/drawings expeditiously.
• Assist with the maintenance and assessment of client docs.
• Ensure all documents are properly labeled and tracked.
• Ensure compliance with all relevant regulations and standards.
• Assist in training project team members on document control procedures and processes.
• Collaborate with other departments to ensure proper document control coordination.
• Ensure timely and accurate distribution of documents to all necessary parties.
• Communicate with internal clients, partners and subcontractors to ensure compliance with document control procedures and processes.
• Maintain project specific logs.
• Provide project reports to management, subcontractors, and clients when required.
• Perform other duties as assigned.

Skills Required

• Experience in document control, preferably in a regulated industry (e.g., nuclear, pharmaceutical, aerospace).
• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Excellent attention to detail and organizational skills.
• Ability to multi-task, problem solve and work collaboratively.
• Strong understanding of document management systems (e.g., SharePoint, InEight).
• Must have a solid technical aptitude for many software applications and learn new software effortlessly.
• Strong communication and interpersonal skills.
• Knowledge of SharePoint and InEight software is a plus!

Education / Training / Certifications

• High School Degree or GED

Additional Requirements

• Work productively and meet deadlines timely.
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.