Document Controller

Medasource; United States; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Vision insurance

Medical insurance

Job summary

A healthcare staffing company is seeking a Document Controller for the Raleigh-Durham-Chapel Hill Area. This role focuses on document management systems, overseeing electronic documentation and ensuring compliance with GMP standards. Candidates should have a high school diploma, three years of experience in document management, and knowledge of quality systems such as Veeva Vault. The position is full-time with potential overtime to support audits and requires onsite work during weekdays.

Qualifications

• Three years of previous document management experience.
• Experience working in a regulated environment.
• Experience with documentation in a GMP environment.

Responsibilities

• Maintain GMP Library document inventory control.
• Ensure client training and compliance with global documentation requirements.
• Support external and internal audits.

Skills

Microsoft Office (Outlook, Word, Excel)

Project management

Problem solving and decision making

Teamwork

Strong written and verbal communication

Education

High School Diploma or equivalent

Tools

Veeva Vault QualityDocs

TrackWise

Job description

Job Overview

Direct message the job poster from Medasource

Duration: Minimum 6 months likely extension

The Document Controller is responsible for electronic documentation and records management oversight at the Concord site. This role is responsible for execution, maintenance, and administration of document management systems. The Document Controller will aid in initial program startup and routine operation of the site, as well as support site inspection readiness and execution.

Responsibilities

• Maintain GMP Library document inventory control through our client’s Record Manager (LRM) system, as required.
• Maintain Doc Controller role for all documents and records maintained in Veeva Quality Docs Electronic Data Management System (EDMS).
• Ensure client training and compliance with global and local Documentation and Records Management requirements.
• Assist in support of processes for updating, routing, and approval of electronic documents by appropriate client personnel.
• Day‑to‑day management and monitoring of assigned Veeva Vault QualityDocs workflows.
• Meet with internal personnel to review documents and assign Veeva Quality Docs meta data when adding documents into the Veeva Quality Docs EDMS.
• Manage retention of GMP‑related records in accordance with Document Type and Record Class Codes (RCC). This includes shipment of GMP records to external storage location for long‑term retention as necessary.
• Manage and facilitate the reconciliation process for executable records.
• Support external and internal audits through providing readily accessible records as requested for review by regulatory agencies, Notified Bodies, and/or internal auditing and compliance groups.
• Support Site Self‑Inspections associated with Document Control and the Veeva Vault Q Docs Electronic Data Management System (EDMS).
• Monitor and ensure that document periodic reviews are performed within Veeva Vault QualityDoc according to client standards.
• Follow up with document owners to ensure review and updating on a timely basis.
• Work closely with Quality, Learning and Development, and other functions to ensure their document needs are captured as required.

Basic Qualifications

• Education: High School Diploma or equivalent.
• Experience: Three years of previous document management experience.
• Previous experience working in a regulated environment.

Additional Skills / Preferences

• Experience with Microsoft Office (Outlook, Word, and Excel).
• Previous experience in records management, data entry, or similar roles.
• Demonstrated ability to work successfully in a team environment.
• Demonstrated project‑management skills.
• Strong written and verbal communication skills.
• Strong ability to solve problems and make decisions.
• Experience with documentation in a GMP environment and electronic tracking of documents.
• Experience in quality systems such as TrackWise and Veeva Vault QualityDocs.

Additional Information

• Ability to work 8‑hour days – Monday through Friday, Day shift; Onsite.
• Some overtime may be required to support audits as necessary.

Seniority Level

Associate

Employment Type

Full‑time

Job Function

Administrative, Project Management, and Quality Assurance

Industries

Hospitals and Health Care, Pharmaceutical Manufacturing, and Biotechnology Research

Benefits

Vision insurance

Medical insurance

Location

Raleigh‑Durham‑Chapel Hill Area