US Payroll & Billing Specialist - Precise & Client-Focused

Job Duck LLC; United States; Remote; USD 11,000 - 12,000; Full time

Job summary

Job Duck LLC is seeking a dependable US Payroll and Billing Specialist to support payroll for multiple clients. You will ensure accurate processing, regulatory compliance, and timely follow-up with clients; collaborates with internal teams and keeps records up-to-date.

This remote, US-wide role requires strong organization, attention to detail, and the ability to manage multiple client accounts while maintaining confidentiality and professional communication.

Qualifications

• Previous US payroll experience is mandatory and should include familiarity with US payroll processes and regulations.
• Experience with payroll tax withholding and tax payments.
• Experience handling PTO policies and employee leave tracking.
• Experience managing employee benefits deductions and payroll reporting.
• Understanding of state-specific payroll compliance and regulations.

Responsibilities

• Collaborate with internal team members to resolve payroll and accounting matters.
• Research payroll issues and identify appropriate solutions.
• Support payroll corrections, amendments, back filings, and related adjustments.
• Track and maintain employee PTO balances and policy administration.
• Assist with payroll tax withholding calculations, payments, and related compliance requirements.
• Handle payroll notices and coordinate required follow-up actions.
• Review payroll information for accuracy and completeness prior to processing.
• Process and support US payroll activities for multiple clients.
• Ensure compliance with payroll regulations across US states.
• Communicate directly with clients regarding payroll matters.
• Prepare and support financial reporting.
• Manage benefit deductions and payroll accounts.
• Support multiple client accounts while maintaining quality and accuracy standards.
• Escalate issues when necessary and proactively communicate potential risks or delays.
• Maintain accurate and up-to-date payroll records and client documentation.
• Monitor payroll deadlines and prioritize time-sensitive deliverables.
• Respond promptly to client inquiries and provide status updates as needed.
• Communicate professionally with clients regarding payroll, tax, and accounting matters.
• Assist with financial reporting and accounting-related activities.
• Manage and monitor employee benefit deductions within payroll systems.
• Support billing operations and documentation.
• Process payroll notices and back filings.

Skills

US Payroll Administration

Payroll Tax Withholding

State Payroll Compliance

PTO Tracking

Benefits Deduction Management

Payroll Record Maintenance

Financial Reporting Support

Accounting Fundamentals

Client Relationship Management

Written and Verbal Communication

Time Management

Attention to Detail

Research Skills

Independent Work

Multi Client Account Support

Problem Solving

Tools

Gusto

QuickBooks

Xero

Payroll platforms

Microsoft Office Suite

Google Workspace

Job description

Job Duck LLC is seeking a dependable US Payroll and Billing Specialist to support payroll for multiple clients. You will ensure accurate processing, regulatory compliance, and timely follow-up with clients; collaborates with internal teams and keeps records up-to-date.

This remote, US-wide role requires strong organization, attention to detail, and the ability to manage multiple client accounts while maintaining confidentiality and professional communication.