Virtual Assistant - Payroll & Billing Specialist

Genius Agency AI; United States; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

100% remote role

Professional growth opportunities

Key role in payroll and billing accuracy

Job summary

A staffing and consulting firm is looking for a Virtual Assistant with expertise in U.S. payroll and billing. This fully remote role emphasizes accuracy and compliance, requiring at least 2 years of relevant experience. Ideal candidates will have strong organizational skills and proficiency with payroll systems. Join a growing team and contribute to payroll accuracy and client satisfaction.

Qualifications

• At least 2+ years of U.S. payroll and benefits administration experience.
• Strong knowledge of U.S. labor laws and payroll compliance.
• Ability to work independently and handle sensitive information with discretion.

Responsibilities

• Process and manage U.S. payroll with multi-state experience preferred.
• Administer and track U.S. employee benefits.
• Prepare and track client billing and invoices.

Skills

U.S. payroll expertise

Billing and invoicing systems

Attention to detail

Communication skills

Tools

ADP

Gusto

Paychex

QuickBooks Payroll

Job description

Global Pacific Support is proud to partner with our client in the search for a highly skilled Virtual Assistant with proven U.S. payroll and billing expertise. This role is ideal for someone who thrives on accuracy, compliance, and detail, ensuring payroll runs smoothly and billing is always on point.

Responsibilities

• Process and manage U.S. payroll (multi-state experience strongly preferred)
• Administer and track U.S. employee benefits (health, 401k, PTO, etc.)
• Prepare, send, and track client billing and invoices
• Reconcile payroll reports, benefits deductions, and billing statements
• Maintain accurate payroll and billing records for compliance
• Liaise with employees, vendors, and clients on payroll and billing questions
• Provide administrative support to HR and finance teams as needed

Qualifications

• at least 2+ years of U.S. payroll and benefits administration experience (required)
• Hands-on experience with billing and invoicing systems
• Proficiency with payroll platforms (ADP, Gusto, Paychex, QuickBooks Payroll, etc.)
• Strong knowledge of U.S. labor laws and payroll compliance
• Excellent organizational skills and extreme attention to detail
• Strong written and verbal communication skills
• Ability to work independently and handle sensitive information with discretion

Nice to Have

• Experience with multi-state payroll
• Background supporting HR or finance teams
• Previous experience as a Virtual Assistant

Benefits

• 100% remote role
• Partner with a growing, professional team
• Play a key role in ensuring payroll and billing accuracy
• Opportunities for professional growth and development